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City Power Johannesburg 40 Heron mere Road Reuben Johannesburg PO Box 38766 Loosens 2016 Tel +27(0) 11 490 7000 Fax +27(0) 11 490 7590 www.citypower.co.za REQUEST FOR QUOTATION FOR SUPPLY AND DELIVERY

How to fill out request for quotation for

How to fill out a request for quotation:

1. Start by gathering all the necessary information. This includes details about the product or service you require, the quantity needed, any specific specifications or requirements, and the desired delivery date.
2. Begin the request with a formal greeting or introduction. Address the recipient by their name or the designated contact person if specified. If you are unsure who to address, you can use a generic salutation such as "To whom it may concern" or "Dear Sir/Madam."
3. Clearly state the purpose of the request. Explain that you are seeking a quotation for a specific product or service and provide a brief overview of your requirements.
4. Include a detailed description of the product or service needed. Specify any technical specifications, sizes, dimensions, or unique features that are important. The more precise your description, the more accurate the quotation you will receive.
5. Indicate the desired quantity or volume of the product or service. Provide the exact quantity you require, keeping in mind any potential discount for large volumes.
6. Specify the desired delivery date or the timeframe within which you need the product or service. This will help the supplier understand the urgency and plan their resources accordingly.
7. Request pricing information. Clearly state that you are looking for a quotation and ask for the supplier's best price for the specified product or service. If there are any specific pricing conditions, such as discounts for bulk orders or long-term contracts, make sure to mention them as well.
8. If applicable, provide additional requirements or special instructions. This could include packaging preferences, labeling specifications, or any other specific needs you may have.
9. Offer a deadline for the supplier to submit their quotation. This will provide a sense of urgency and helps you plan your own procurement process.
10. Close the request with a courteous closing, such as "Thank you for your attention" or "We look forward to your prompt response." Include your contact information so that the supplier can reach out to you if they have any questions or need further details.

Who needs a request for quotation:

1. Businesses looking to compare prices and services from different suppliers.
2. Procurement teams or purchasing departments within organizations.
3. Individuals or organizations seeking specific products or services at competitive prices.

A request for quotation is important for anyone who wants to make informed purchasing decisions, compare options, and ensure they are receiving the best value for their money.

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What is request for quotation for?

Request for quotation is a document used to invite suppliers to quote for the provision of specific goods or services.

Who is required to file request for quotation for?

Usually, the purchasing department or procurement team within an organization is responsible for filing request for quotation.

How to fill out request for quotation for?

Request for quotation can be filled out by providing details of the required goods or services, including specifications, quantities, delivery dates, and pricing information.

What is the purpose of request for quotation for?

The purpose of request for quotation is to compare quotes from different suppliers and select the most suitable offer based on price, quality, and other factors.

What information must be reported on request for quotation for?

Information such as contact details, specifications of goods or services required, quantities, delivery dates, and any specific requirements should be included in the request for quotation.