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City of Johannesburg Supply Chain Management Unit SUPPLIER NAME: REQUEST FOR QUOTATION FOR GOODS AND SERVICES FOR THE CITY OF JOHANNESBURG Procurement Less than R 200 000 (Including Vat) (For publication
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How to fill out request for quotation for
How to Fill Out a Request for Quotation (RFQ):
01
Start by clearly identifying your needs: Before filling out the RFQ, it is important to have a clear understanding of what goods or services you require. This includes specifying the quantity needed, any specific features or requirements, and the desired delivery timeframe.
02
Research potential suppliers: Look for reputable suppliers who can meet your needs and provide competitive pricing. Consider factors such as their experience, quality reputation, and customer reviews. It is beneficial to have a shortlist of potential suppliers before proceeding.
03
Gather and include relevant information: The RFQ form will typically require you to provide specific details about your organization, such as your company name, contact information, and procurement policies. It is also important to include clear and concise specifications about the goods or services you are seeking, including any technical requirements, standards, or certifications.
04
Clearly outline your evaluation criteria: Indicate how you will evaluate the responses from potential suppliers. This may include factors like price, quality, delivery timelines, customer support, or any other criteria that are important to your organization. Clearly defining the evaluation criteria will help suppliers understand your expectations.
05
Set a deadline for submissions: Specify a deadline by which suppliers must submit their quotations. This helps create a sense of urgency and ensures that you receive timely responses. It is important to provide suppliers with sufficient time to prepare their quotations while allowing yourself enough time for evaluation.
Who Needs a Request for Quotation (RFQ):
01
Businesses: RFQs are commonly used by businesses of all sizes and industries to streamline their procurement processes. They help businesses obtain competitive pricing and select the best suppliers based on their specific needs.
02
Government agencies: Government agencies often use RFQs to ensure transparency and fairness in their procurement processes. RFQs help them receive competitive bids from potential suppliers, encouraging a competitive marketplace.
03
Non-profit organizations: Non-profit organizations may use RFQs when seeking goods or services at competitive prices. This helps them ensure cost-efficiency and maximize their resources for their charitable activities.
In summary, filling out an RFQ involves clarifying your needs, researching potential suppliers, providing relevant information, setting evaluation criteria, and establishing a submission deadline. RFQs are beneficial for businesses, government agencies, and non-profit organizations seeking competitive pricing and the best suppliers for their procurement needs.
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What is request for quotation for?
Request for quotation is a document used in procurement to invite suppliers to submit a quote for supplying goods or services.
Who is required to file request for quotation for?
The procurement department or purchasing team is typically responsible for filing a request for quotation.
How to fill out request for quotation for?
To fill out a request for quotation, provide details about the goods or services needed, desired quantities, delivery requirements, and any other specific requirements.
What is the purpose of request for quotation for?
The purpose of request for quotation is to gather pricing information from potential suppliers in order to make informed purchasing decisions.
What information must be reported on request for quotation for?
Information such as specifications of the goods or services required, quantities needed, delivery deadlines, and any other relevant details.
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