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City of Johannesburg Supply Chain Management Unit SUPPLIER NAME: REQUEST FOR QUOTATION FOR GOODS AND SERVICES FOR THE CITY OF JOHANNESBURG Procurement Less than R 200 000 (Including Vat) (For publication

How to fill out request for quotation for

How to fill out a request for quotation?

1. Start by gathering all the necessary information: Begin by collecting all the relevant details about the product or service you need a quotation for. This includes specifications, quantities, delivery requirements, and any other essential information.
2. Identify potential suppliers: Research and identify potential suppliers who can provide the required product or service. Consider their reputation, reliability, pricing, and any other factors that are important to your procurement process.
3. Create a template or use a standardized form: Using a template or a standardized form can help streamline the request for quotation process. Ensure the template includes sections for all the necessary information such as the buyer's details, product/service specifications, delivery requirements, and any other specific instructions.
4. Fill in the buyer's details: Provide your company's name, contact information, and any other relevant details that suppliers may require to address their quotations accurately.
5. Specify the product/service details: Clearly describe the product or service you need a quotation for. Include specifications, measurements, quality requirements, and any other specific details that suppliers need to provide an accurate quotation.
6. Outline the quantity needed: State the exact quantity of the product or service you require. This will enable suppliers to provide pricing based on the volume needed.
7. Define delivery requirements: Specify your desired delivery date or timeframe, as well as any specific instructions regarding packaging, shipping, or other logistical considerations.
8. Include any additional requirements or instructions: If you have any specific requests or instructions for the suppliers, such as certifications, warranty information, or reference materials, make sure to include them in the request for quotation.
9. Review and proofread: Before submitting the request for quotation, carefully review all the information provided to ensure accuracy and clarity. Pay attention to details such as contact information, specifications, and quantities.

Who needs a request for quotation?

1. Organizations seeking competitive pricing: Request for quotations are often used by businesses and organizations that want to obtain multiple price quotes from different suppliers to ensure they receive the best deal possible.
2. Procurement and purchasing departments: These departments within companies are responsible for sourcing the required products or services. They use the request for quotation process to gather pricing information and evaluate potential suppliers.
3. Project managers: When undertaking projects that require specific materials, project managers may use a request for quotation to determine the cost and availability of those materials from various suppliers.
4. Government agencies: Government entities often procure goods and services through competitive bidding processes. Request for quotations are used to gather pricing information from potential suppliers before awarding a contract.

By following the step-by-step process of filling out a request for quotation and understanding who needs it, businesses and organizations can efficiently obtain accurate pricing information and make informed procurement decisions.

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What is request for quotation for?

Request for quotation is used to gather pricing information from suppliers for goods or services.

Who is required to file request for quotation for?

Purchasing departments or individuals responsible for procuring goods or services are required to file request for quotation.

How to fill out request for quotation for?

Request for quotation can be filled out by listing the necessary details such as item description, quantity needed, desired delivery date, and any other relevant specifications.

What is the purpose of request for quotation for?

The purpose of request for quotation is to compare prices from different suppliers and select the best offer for procurement.

What information must be reported on request for quotation for?

Information such as item description, quantity needed, delivery date, specifications, and any other relevant details must be reported on request for quotation.