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City of Johannesburg Supply Chain Management Unit REQUEST FOR QUOTATION FOR GOODS AND SERVICES FOR THE CITY OF JOHANNESBURG Procurement Less than R 200 000 (Including Vat) (For publication on the
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How to fill out request for quotation for
How to fill out a request for quotation (RFQ):
01
Start by identifying the products or services that you need. Clearly specify the quantity, specifications, and any other relevant details required.
02
Research potential suppliers or contractors who can fulfill your requirements. Gather their contact information, including email addresses or phone numbers.
03
Create a document template for your RFQ that includes a professional header, subject line, and a brief introduction stating your intention to request a quotation.
04
Begin the RFQ with a detailed description of the products or services you are seeking. Include any necessary technical specifications, delivery requirements, or quality standards.
05
Clearly state the deadline for submitting the quotation and provide instructions on how suppliers should format and send their proposals.
06
Include any additional terms or conditions that suppliers should be aware of, such as payment terms, warranties, or any specific procurement policies.
07
Attach any relevant documents or drawings that can help suppliers better understand your requirements. This may include product specifications, architectural plans, or any other supporting materials.
08
Provide your contact information and encourage suppliers to reach out if they have any questions or need further clarification.
09
Once the RFQ is complete, review it for accuracy and completeness. Make sure all necessary information is included and the document is error-free.
10
Save the RFQ as a PDF or Word document and send it to the selected suppliers via email or an online procurement platform.
Who needs a request for quotation (RFQ)?
01
Businesses or organizations who require specific products or services and want to identify potential suppliers or contractors.
02
Procurement departments or individuals responsible for sourcing and purchasing goods or services.
03
Any individual or entity looking to compare prices, terms, and conditions offered by different suppliers before making a purchasing decision.
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What is request for quotation for?
Request for quotation is used to invite suppliers to submit their pricing for goods or services that a company is interested in purchasing.
Who is required to file request for quotation for?
Procurement or purchasing departments within a company are typically responsible for filing request for quotation.
How to fill out request for quotation for?
Request for quotation can be filled out by providing details of the goods or services required, specifications, quantity needed, and any other relevant information for suppliers to provide accurate pricing.
What is the purpose of request for quotation for?
The purpose of request for quotation is to gather pricing information from suppliers in order to make informed purchasing decisions.
What information must be reported on request for quotation for?
Information such as required goods or services, quantity needed, specifications, delivery requirements, and any other relevant details must be reported on request for quotation.
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