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City of Johannesburg Supply Chain Management Unit REQUEST FOR QUOTATION FOR GOODS AND SERVICES FOR THE CITY OF JOHANNESBURG Procurement Less than R 200 000 (Including Vat) (For publication on the
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How to fill out request for quotation for
How to fill out a request for quotation (RFQ):
01
Start by clearly identifying the purpose of the RFQ. Specify the goods or services you are looking to procure and provide a brief description and any necessary specifications.
02
Include your contact information in the header of the RFQ document. This should include your name, job title, company name, address, phone number, and email address. This allows suppliers to easily reach out to you for any clarifications or further information.
03
Clearly state the deadline for submitting quotations. This allows suppliers to manage their time effectively and ensures that you receive all the necessary quotations within a specified timeframe.
04
Provide detailed instructions on how suppliers should submit their quotations. This may include specifying an email address for submission, any required formats or templates, or additional documentation that needs to be included.
05
Include any terms and conditions that will govern the procurement process. This may include payment terms, delivery schedules, quality standards, or any other important factors that potential suppliers need to consider.
06
Ask suppliers to provide key information in their quotations, such as unit prices, quantity discounts, delivery timelines, warranties, and any additional costs or fees that may apply.
07
Request suppliers to provide relevant company information, such as their company name, address, contact person, and background information. This allows you to evaluate their suitability for the project and ensures that you have all the necessary contact details for communication.
Who needs a request for quotation (RFQ):
01
Companies or organizations looking to procure goods or services. RFQs allow them to compare different suppliers, evaluate proposals, and make informed decisions about their procurement needs.
02
Government agencies or public sector entities. RFQs enable transparency and fair competition in the procurement process, ensuring that the best value is achieved for taxpayers' money.
03
Non-profit organizations or educational institutions. RFQs help them source goods or services from potential suppliers at competitive prices, meeting their operational and budgetary requirements.
In summary, filling out an RFQ involves clearly stating the purpose and requirements of the procurement, providing contact information and instructions for suppliers, and including terms and conditions. The RFQ is needed by companies, government agencies, non-profits, and educational institutions to ensure a transparent and competitive procurement process.
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What is request for quotation for?
Request for quotation is used to solicit quotes from suppliers for a specific product or service.
Who is required to file request for quotation for?
Any individual or organization looking to purchase goods or services from a supplier.
How to fill out request for quotation for?
You can fill out a request for quotation by including details about the product or service needed, desired quantity, delivery requirements, and any other specific instructions.
What is the purpose of request for quotation for?
The purpose of request for quotation is to gather pricing information from multiple suppliers in order to make an informed purchasing decision.
What information must be reported on request for quotation for?
Information such as product specifications, quantity needed, delivery requirements, and any other relevant details.
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