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SHAREHOLDERS MEETING PROXY FORM The undersigned (appointing party) Surname .... Name .............................................................................................................................................

How to fill out shareholders39 meeting proxy form

How to fill out shareholders' meeting proxy form:

1. Obtain the shareholders' meeting proxy form from the relevant company or organization. This form is typically provided in advance of the meeting and allows shareholders to appoint someone else to represent them if they are unable to attend.
2. Fill in your personal information: Start by entering your name, address, email, and contact number. This will help identify you as a shareholder and ensure that your proxy vote is counted correctly.
3. Indicate the meeting details: Fill in the date, time, and location of the shareholders' meeting for which you are appointing a proxy. This information ensures that your appointment is valid for the specific meeting.
4. Appoint a proxy: Write the name of the person who will represent you at the shareholders' meeting. Make sure to provide their full name and contact details to ensure proper communication and coordination.
5. Specify voting instructions: If there are specific resolutions or agenda items that you would like your proxy to address, state them clearly in this section. You can also indicate whether your proxy has full discretion or if they must vote according to your instructions.
6. Sign and date the form: Once you have completed all the necessary sections, sign and date the shareholders' meeting proxy form. This signature confirms that you acknowledge and authorize the appointment of the proxy on your behalf.
7. Return the form: Submit the completed proxy form to the company or organization as instructed. This can usually be done via mail or email, or through an online submission system if available.

Who needs a shareholders' meeting proxy form?

1. Shareholders who are unable to attend the meeting: A shareholders' meeting proxy form is necessary for individuals who cannot personally attend the meeting but still want their voice to be heard and their vote to count.
2. Shareholders with conflicting schedules or commitments: If a shareholder has a conflicting obligation or is unable to attend the meeting due to a prior engagement, they can appoint a proxy to represent them and vote on their behalf.
3. Shareholders who prefer someone else to represent their interests: Some shareholders may choose to appoint a proxy simply because they want someone else to voice their opinions, concerns, or preferences at the meeting. This allows them to have a presence and influence in the decision-making process without personally attending the meeting.

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