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Sample Letter Sent from Department Chair to External Reviewer Thank you for agreeing to review the research record of name of candidate. Who is a candidate for tenure and/or promotion to senior lecturer
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02
Next, provide the recipient's details. This should include their full name, job title, organization (if applicable), address, and any other relevant contact information. Double-check these details to ensure accuracy.
03
Include a proper salutation. Begin the letter with a formal greeting such as "Dear [Recipient's Name]," or "To whom it may concern," depending on the nature of the letter and your relationship with the recipient.
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Write a concise and clear opening paragraph. This should outline the purpose of the letter and briefly introduce yourself or your organization. Be direct and to the point while maintaining a professional tone.
05
Use the main body of the letter to provide detailed information or present your case. Break down the content into paragraphs, each focusing on a specific point or topic. Use clear and professional language, and support your statements with relevant facts or evidence.
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Consider adding any necessary attachments or supporting documents. If the letter requires additional documentation, mention it in the text and make sure to include it with the letter. Provide a brief explanation of each attachment if needed.
07
Conclude the letter with a polite closing. Use phrases like "Thank you for your attention," or "I look forward to hearing from you soon." Sign off with your name, job title (if applicable), and any other relevant contact information.

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