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Instructions for Employment Eligibility Verification Department of Homeland Security U.S. Citizenship and Immigration Services. USCIS Form I-9. OMB No. 1615-0047

How to fill out employment eligibility verification

How to fill out employment eligibility verification:

1. Obtain the necessary forms: Start by obtaining a copy of Form I-9, Employment Eligibility Verification, from the official website of the U.S. Citizenship and Immigration Services (USCIS). Make sure you have the most recent version of the form.
2. Read the instructions: Before you begin filling out the form, carefully read the instructions provided by the USCIS. These instructions will guide you on how to properly complete each section.
3. Section 1 - Employee Information and Attestation: The first section of Form I-9 requires the employee to provide their personal information, including their full name, address, date of birth, and social security number (if applicable). The employee must also attest to their employment eligibility status by checking one of the provided boxes.
4. Section 2 - Employer or Authorized Representative Review and Verification: In this section, the employer or an authorized representative must examine the employee's original documents that establish their identity and employment authorization. The acceptable documents are listed on the last page of Form I-9. The employer must complete the required information, including document details and the date of verification.
5. Section 3 - Reverification and Rehires: This section is used for reverification purposes or when a previous employee is rehired within three years of their initial Form I-9 date. If applicable, complete this section with the relevant details.
6. Retain and store the completed form: After filling out all the required sections of Form I-9, make sure to sign and date the document. Keep the form in a secure and confidential location as you are required by law to retain the completed form for a specific period of time.

Who needs employment eligibility verification:

1. Employers: All employers in the United States are required to verify the employment eligibility of their employees by completing Form I-9. This includes businesses of all sizes, as well as nonprofit organizations and government entities.
2. Newly hired employees: Every new employee who performs work for pay or other compensation must complete Form I-9 as part of the onboarding process. This applies to both U.S. citizens and noncitizens.
3. Rehired employees: If an employee is rehired within three years of their initial Form I-9 date, the employer must ensure that the necessary sections of the form are completed or updated as required.
4. Remote or virtual employees: Even if an employee works remotely or is based outside the United States, employers must still comply with the employment eligibility verification requirements. In these cases, alternative procedures may be followed, such as using an authorized representative to verify the employee's documents.

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What is employment eligibility verification?

Employment eligibility verification is a process to confirm that an employee is legally eligible to work in the United States.

Who is required to file employment eligibility verification?

All employers are required to file employment eligibility verification for their employees.

How to fill out employment eligibility verification?

Employment eligibility verification forms, such as Form I-9, must be filled out by both the employer and employee with the required information and documentation.

What is the purpose of employment eligibility verification?

The purpose of employment eligibility verification is to ensure that all workers hired in the United States are authorized to work.

What information must be reported on employment eligibility verification?

Employment eligibility verification forms typically require personal information, identity documents, and employment authorization documents.