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2016 East Coast Regional Conference SEPTEMBER 18 20, 2016 www.fmsboston.org Welcome to Boston The construction of the elevated Central Artery along Atlantic Avenue in the 1950s separated Long Wharf

How to fill out east coast regional conference

1. Determine the purpose of the conference: Before filling out any paperwork or making any arrangements for the East Coast Regional Conference, you need to have a clear understanding of why the conference is taking place. Is it to provide networking opportunities, educate attendees, or promote collaboration within a specific industry? Identifying the purpose will help guide the rest of the planning process.
2. Set a date and location: Find a suitable date and location for the East Coast Regional Conference. Consider factors such as availability of venues, accessibility for attendees, and any budget constraints. It's essential to choose a location that is convenient for participants from various parts of the region.
3. Create a budget: Determine the finances required to host the conference. This includes expenses such as venue rental, catering, marketing, speakers' fees, audiovisual equipment, and logistics. Consider sponsorships or partnerships to help offset costs.
4. Develop a conference program: Plan the schedule and content of the conference. This includes selecting keynote speakers, workshop presenters, panel discussions, and any other sessions that align with the conference's objective. Clearly define the topics and themes that will be covered during the event.
5. Promote and market the conference: Utilize various marketing strategies to ensure maximum attendance. Develop a comprehensive marketing plan that includes online advertising, social media campaigns, email marketing, and reaching out to relevant organizations and industry influencers. Use enticing and informative content to attract potential attendees.
6. Design and distribute registration materials: Create registration forms or online portals for attendees to sign up for the conference. Collect necessary information such as name, contact details, organization, and any specific requirements. Make the registration process seamless and user-friendly.
7. Arrange logistics and accommodations: Coordinate with vendors and suppliers to organize transportation, audiovisual equipment, room setup, signage, and other logistical requirements. Secure discounted rates with hotels or recommend accommodations nearby for out-of-town attendees.
8. Coordinate with speakers and presenters: Communicate with the selected speakers and presenters to discuss their requirements, finalize topics, and ensure they have all the necessary information for their sessions. Arrange any necessary travel or accommodation arrangements for them.
9. Create a networking plan: Plan networking activities and opportunities for attendees to connect with each other. This could include breakout sessions, social events, or online platforms for participants to interact and engage with one another.
10. Evaluate and collect feedback: Once the conference concludes, gather feedback from participants to assess its success and areas for improvement. Send out surveys, conduct post-conference interviews, or facilitate online discussions to gather valuable insights. Use this feedback to enhance future events.

Who needs the East Coast Regional Conference?

1. Industry professionals: The conference is beneficial for professionals within the specific industry covered by the event. It provides an opportunity for networking, professional development, and knowledge sharing.
2. Companies and organizations: Organizations looking to connect with potential clients, partners, or employees can benefit from attending the conference. It offers a platform to showcase products, services, and expertise to a targeted audience.
3. Researchers and scholars: Academics, researchers, and scholars interested in the industry or the conference's subject matter can gain valuable insights, learn about the latest trends, and contribute to the discussions.
4. Students and aspiring professionals: Students and individuals who aspire to enter the industry can attend the conference to learn from experienced professionals, gain knowledge, and build connections.
5. Industry leaders and influencers: The conference may attract industry leaders, influencers, and experts who can contribute as keynote speakers, presenters, or panelists. They can share their expertise and contribute to the overall value of the event.

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