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CERTIFICATE OF RECORDS DESTRUCTION Records Analysis Section 800 E. Broad St., Richmond VA 23219 (804) 6923600 (Form RM3 January 2013) This form documents the destruction of public records in accordance
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How to fill out a certificate of records destruction:

01
Start by obtaining a standard certificate of records destruction form from your organization or office. This form may also be available online or from your industry regulatory body.
02
Begin by entering the necessary information in the "Issuer" section of the form. This typically includes your name, title, organization, address, and contact details.
03
In the "Recipient" section, provide the necessary information about the recipient of the certificate. This may include their name, organization, address, and contact details.
04
Specify the date on which the certificate is being issued in the "Date" field. Ensure it is accurate.
05
In the "Records Description" section, list the records that are being destroyed. Provide detailed information about these records, such as their title, date range, and any unique identifiers.
06
Indicate the method of destruction in the "Destruction Method" field. This could include shredding, incineration, erasure, or any other appropriate method.
07
Include the date or time frame of the records' destruction in the "Destruction Date" or "Destruction Time Frame" field. Ensure it matches the actual or planned destruction timeline.
08
If necessary, provide any additional details in the "Additional Information" section. This could include reasons for destruction, relevant legal or regulatory requirements, or any other relevant information.
09
Review the completed certificate form for accuracy and make any necessary corrections.
10
Sign and date the certificate as the issuer, indicating your agreement with the information provided.
11
If required, provide any supporting documentation or attachments along with the certificate form.
12
Submit the completed certificate of records destruction to the appropriate recipient or office for their records.

Who needs a certificate of records destruction:

01
Organizations that handle sensitive or confidential information, such as financial institutions, healthcare providers, or legal firms, often require a certificate of records destruction.
02
Government agencies at different levels, including local, state, and federal, may have regulations or policies that mandate the issuance of records destruction certificates.
03
Any organization or individual that wants to maintain a record of the proper destruction of files, documents, or other records may also require a certificate of records destruction for their own internal purposes.
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Certificate of records destruction is a form used to report the destruction of sensitive or confidential records.
Entities or organizations that handle sensitive or confidential information are required to file certificate of records destruction.
Certificate of records destruction can be filled out by providing details of the records being destroyed and the method of destruction.
The purpose of certificate of records destruction is to document and verify the proper destruction of sensitive information to ensure compliance with regulations.
Information such as the type of records destroyed, date of destruction, method of destruction, and the person responsible for the destruction must be reported on certificate of records destruction.
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