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EXTENSION OF PROBATIONARY PERIOD GUIDELINES Review Ohio Administrative Code (MAC) 123:11902 to ensure compliance. Review the applicable Bargaining Unit Agreement to ensure contract compliance. Consult
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How to fill out extensions of probationary period
01
To fill out extensions of a probationary period, you will need to follow these steps:
1.1
Begin by reviewing the terms outlined in the original probationary period agreement. This will help ensure you understand the specific requirements and conditions for extending the probationary period.
1.2
Communicate with the employee who is currently under probation and discuss the reasons for the extension. It is essential to have a clear understanding of why the extension is necessary and to ensure both parties are in agreement.
1.3
Once the need for an extension is established, prepare a formal request or recommendation for the extension. This can be in the form of a written document or an email, depending on the internal processes of your organization.
1.4
Clearly state the reasons for the extension in the request, providing specific examples or instances that support the need for additional time for evaluation or improvement.
1.5
Include any supporting documentation, such as performance evaluations or feedback, to give a comprehensive view of the employee's progress during the probationary period.
1.6
Send the request to the appropriate individuals, such as the employee's direct supervisor, HR department, or any other designated authority responsible for approving probationary period extensions.
1.7
Follow up on the request, ensuring that all necessary parties are aware of the request and are taking the appropriate steps to evaluate and decide on the extension.
1.8
Once a decision has been made, communicate the outcome to the employee, including any necessary adjustments to the probationary period end date and any additional expectations or goals to be achieved.
02
Extensions of probationary periods can be needed for various reasons and applicable to different individuals or organizations. Some common scenarios include:
2.1
Employees who require additional time to meet performance objectives: In cases where an employee shows promise but hasn't quite met the benchmarks set during the initial probationary period, an extension can be granted to allow for further evaluation and improvement.
2.2
Employees facing specific challenges or circumstances: If an employee has faced personal or professional challenges during the probationary period that may have impacted their performance, an extension may be necessary to give them an opportunity to overcome these obstacles and demonstrate their capabilities.
2.3
Complex job roles or industries: Some positions may require a longer probationary period due to the complexity of the role or the industry-specific skills that need to be acquired. Extending the probationary period allows for a more accurate assessment of the employee's abilities in such cases.
2.4
Company-specific probationary period policies: Certain organizations may have internal policies that automatically grant extensions of probationary periods for all employees or specific job roles. These policies ensure a comprehensive evaluation before confirming permanent employment.
It is crucial to consult your organization's policies and guidelines to determine the circumstances under which an extension of the probationary period is appropriate and to seek appropriate approvals from the relevant authorities.
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What is extensions of probationary period?
Extensions of probationary period allow for additional time for an employee to meet job performance standards before their probationary period ends.
Who is required to file extensions of probationary period?
Employers are required to file extensions of probationary period for employees who need more time to demonstrate their abilities.
How to fill out extensions of probationary period?
Extensions of probationary period can be filled out by providing an explanation for the extension, the original end date of the probationary period, and the new end date after the extension.
What is the purpose of extensions of probationary period?
The purpose of extensions of probationary period is to give employees a fair chance to show their capabilities and improve their performance before being evaluated for continued employment.
What information must be reported on extensions of probationary period?
Extensions of probationary period must include the reason for the extension, the original end date of the probationary period, the new end date after the extension, and any performance improvement plans.
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