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SOLE OR SINGLE SOURCE CERTIFICATE Briefing Note To:xxxix, Vice PresidentFrom:XXX, Title, Departmental:xxxxSubject: Noncompetitive Procurement Sole/Single Source CertificateBackground Explanation of

How to fill out sole or single source

How to fill out sole or single source:

1. Start by gathering all the necessary information about the product or service you are procuring. This includes specifications, requirements, and any other relevant details.
2. Check if there are any existing contracts or agreements in place for the same product or service. Determine if the sole or single source justification is valid based on factors such as uniqueness, exclusivity, specialized skill set requirements, or compatibility.
3. Fill out the sole or single source form provided by your organization or the designated procurement department. This form typically requires you to provide details about the product or service, supplier information, and the justification for sole or single source procurement. Be clear and specific in your explanations.
4. Clearly explain why no other supplier can fulfill your requirements. Highlight any unique features, proprietary technology, or expertise that makes the selected supplier the only viable option. Provide supporting documentation or evidence if available.
5. If applicable, include any cost comparisons or alternative solutions that were considered but deemed impractical or inefficient. Justify why the sole or single source option is the most cost-effective or time-effective solution.
6. Make sure to review the filled-out form for accuracy, completeness, and clarity. Seek assistance from your organization's procurement experts or supervisors if needed.

Who needs sole or single source:

1. Government entities often require sole or single source procurement when specific circumstances prevent or limit competition, such as emergency situations, national security concerns, or proprietary requirements.
2. Certain industries or projects may have unique requirements that can only be met by a specific supplier. This could include specialized equipment, software, or services that are not readily available from other suppliers.
3. Businesses or organizations that have existing relationships with a trusted supplier may opt for sole or single source procurement to maintain consistency, ensure compatibility with existing systems, or leverage negotiating power based on previous successful collaborations.

Remember to always consult your organization's procurement policies and guidelines to determine when sole or single source procurement is appropriate and follow the designated process for filling out the necessary forms.

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What is sole or single source?

Sole or single source refers to a situation where there is only one known supplier of a specific product or service.

Who is required to file sole or single source?

Contracting authorities or organizations may be required to file sole or single source if they cannot obtain competitive bids for a procurement contract.

How to fill out sole or single source?

To fill out sole or single source, the contracting authority must provide justification for why only one supplier can fulfill the contract requirements.

What is the purpose of sole or single source?

The purpose of sole or single source is to ensure transparency and fairness in procurement processes, even when competitive bids are not possible.

What information must be reported on sole or single source?

Information regarding the supplier, the contract details, and the justification for why competitive bidding was not feasible must be reported on sole or single source forms.