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FLETCHER TECHNICAL COMMUNITY COLLEGE Policy # HR013 Background/Investigative Inquiry Policy Authority: Board Action LCT CS Policy #6.036 Effective Date: Last Revision: 07/01/2013 12/15/2014 PURPOSE:

How to fill out backgroundinvestigative inquiry policy

Point by point guide on how to fill out a background investigative inquiry policy and who needs it:

1. Determine the purpose: Clearly establish the purpose of your background investigative inquiry policy. Is it for hiring new employees, evaluating current employees, or both? This will help guide your approach and ensure all necessary components are included.
2. Define the scope: Identify the types of background investigations you want to conduct. Common areas include criminal history checks, employment verification, educational background, credit checks, and reference checks. Make sure to comply with local laws and regulations regarding permissible inquiries.
3. Create the necessary forms: Design and develop the appropriate documents needed to collect the required information. These might include consent forms, disclosure notices, release forms, and any additional paperwork necessary for your organization. Ensure these forms are easily understandable and comply with legal requirements.
4. Obtain informed consent: Prior to conducting any background investigations, secure written consent from the individuals involved. This ensures that they are aware of the nature and extent of the investigation and have given their permission for it to take place.
5. Establish a process: Lay out a step-by-step process for conducting and evaluating the background investigations. This should include who will be responsible for conducting the inquiries, what information will be gathered, how it will be verified, and how the findings will be assessed. Clearly define the timelines for each step to ensure efficiency.
6. Ensure confidentiality: Establish protocols to maintain the confidentiality of the information collected during the investigation. Access to sensitive data should be restricted only to those who need it for evaluation purposes. Implement secure storage and disposal practices to safeguard personal information.
7. Comply with legal requirements: Familiarize yourself with relevant laws and regulations pertaining to background investigations, such as the Fair Credit Reporting Act (FCRA) in the United States. Ensure your policy aligns with these legal obligations and consider consulting legal professionals to confirm compliance.

Who needs a background investigative inquiry policy?

1. Employers: Organizations of all sizes can benefit from having a background investigative inquiry policy. It helps establish a consistent and fair process for evaluating potential and current employees, promoting workplace safety and security.
2. Human Resources Departments: HR departments are typically responsible for managing the recruitment, hiring, and evaluation processes. They play a vital role in implementing and enforcing the background investigative inquiry policy.
3. Industries with legal obligations: Certain industries, such as healthcare, finance, education, and government, often have legal requirements for conducting background investigations. These organizations have a higher need for comprehensive background checks due to the sensitive nature of their work.

Remember to regularly review and update your background investigative inquiry policy to stay current with changes in laws, regulations, and best practices in the field.

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What is background investigative inquiry policy?

Background investigative inquiry policy is a set of guidelines and procedures followed by an organization for conducting background checks on individuals for screening purposes.

Who is required to file background investigative inquiry policy?

Employers and organizations that are legally required to conduct background checks on employees or individuals as part of their hiring process are required to file background investigative inquiry policy.

How to fill out background investigative inquiry policy?

Background investigative inquiry policy can be filled out by including information such as the purpose of the policy, the procedures for conducting background checks, the information that will be reported, and the deadline for filing the policy.

What is the purpose of background investigative inquiry policy?

The purpose of background investigative inquiry policy is to ensure that organizations are conducting thorough and fair background checks on individuals to maintain a safe and secure environment.

What information must be reported on background investigative inquiry policy?

Information that must be reported on background investigative inquiry policy includes the procedures and methods for conducting background checks, the types of background checks being conducted, and how the information will be used.