Get the free TELEPHONE TOWN HALLS - ncsl

WASHINGTON HOUSE DEMOCRATS TELEPHONE TOWN HALLS Connecting With Constituents Where They Live Jeff Morris, Washington State Representative Melinda EllisMcCrady, House Democratic Caucus Staff Director

How to fill out telephone town halls

How to fill out telephone town halls:

1. Choose a date and time: Select a convenient date and time for your telephone town hall meeting, considering the availability of your target audience.
2. Determine the purpose: Define the objective of your telephone town hall. Is it to provide updates, gather feedback, or address specific concerns? Having a clear purpose will help structure the content and format of the meeting.
3. Prepare a participant list: Create a list of individuals you would like to invite to the telephone town hall. This can include constituents, stakeholders, community leaders, or members of specific organizations. Ensure you have their contact information and provide advance notice.
4. Use a reliable telephone town hall platform: Explore and choose a dependable telephone town hall platform that supports the number of participants you expect. This platform should offer features like live polling, Q&A sessions, and the ability to record the meeting for future reference.
5. Create an agenda: Develop an agenda outlining the topics you intend to cover during the telephone town hall. Make sure to allocate appropriate time for each subject and account for potential questions or discussions that may arise.
6. Prepare talking points: Write down key points and messages you want to convey during the telephone town hall. This will help you stay focused and ensure you cover the essential information. Back up your points with facts, statistics, or personal anecdotes to engage participants.
7. Engage your audience: Encourage participants to actively engage during the telephone town hall. Include opportunities for questions and answers, live polls, or interactive activities to keep the conversation dynamic and inclusive.
8. Promote the telephone town hall: Advertise the meeting through various channels, such as your website, social media platforms, email newsletters, or even traditional media outlets. Clearly communicate the date, time, and instructions for joining the telephone town hall to maximize attendance.

Who needs telephone town halls:

1. Elected officials: Telephone town halls provide elected officials with a platform to connect with their constituents and gather feedback on various issues. It allows them to engage in meaningful conversations and understand the concerns of their communities.
2. Organizations: Non-profit organizations, advocacy groups, or community organizations can utilize telephone town halls to communicate important updates, mobilize supporters, or conduct virtual meetings when physical gatherings are not possible or feasible.
3. Businesses: Companies may utilize telephone town halls to communicate with their employees, stakeholders, or customers. It offers a convenient and inclusive way to disseminate information, address concerns, or gather feedback from a large audience.

Remember, the structure provided above can be used as a starting point, and you can add more specific details or tailor the content based on your needs and the target audience of your telephone town halls.

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What is telephone town halls?

Telephone town halls are interactive telephone meetings that allow elected officials to connect with a large number of constituents simultaneously.

Who is required to file telephone town halls?

Elected officials and government agencies are typically required to file telephone town halls.

How to fill out telephone town halls?

Telephone town halls can be filled out by setting up a call-in number, selecting a date and time for the meeting, and inviting constituents to participate.

What is the purpose of telephone town halls?

The purpose of telephone town halls is to engage with constituents, provide updates on legislative matters, and gather feedback.

What information must be reported on telephone town halls?

Information reported on telephone town halls may include the number of participants, topics discussed, and any feedback received.