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Proxy Form for use at the Extraordinary General Meeting to be held on Thursday, 21 February 2013 at Suite 3206, 32nd Floor, Central Plaza, 18 Harbor Road, Wan Chai, Hong Kong (and at any adjournment

How to fill out proxy form for use

How to fill out a proxy form for use:

1. Obtain the proxy form: The first step in filling out a proxy form for use is to obtain the form itself. This can usually be done by contacting the organization or entity that requires the proxy, such as a company or a homeowners' association. The proxy form may also be available on their website or through other means of communication.
2. Read the instructions carefully: Once you have the proxy form, take the time to read the instructions provided. These instructions will guide you on how to correctly fill out the form, what information is required, and any specific details or considerations that need to be followed.
3. Provide personal information: Begin by entering your personal information in the appropriate fields on the proxy form. This typically includes your full name, address, contact information, and any other details requested. Make sure to spell everything correctly and provide accurate information.
4. Identify the person or entity granting the proxy: On the form, you will usually be asked to identify the person or entity granting you the authority to act as their proxy. This can be a specific individual's name or the name of an organization. Ensure you provide the accurate details as requested.
5. Specify the duration or scope of the proxy: Indicate the duration or scope of the proxy by specifying the period for which you are authorized to act on behalf of the person or entity granting the proxy. This could be a specific date range, a single event, or any other relevant details. Follow the instructions given on the form to provide this information accurately.
6. Sign and date the proxy form: After completing all the necessary information, sign and date the proxy form. Your signature confirms that you understand and accept the responsibilities that come with acting as a proxy. Always use your legal signature when signing important documents.
7. Submit the proxy form: Once you have filled out and signed the proxy form, follow the instructions provided to submit it. This could involve sending the form via email, mailing it to a specific address, or delivering it in person. Make sure to meet any deadlines or submission requirements stated on the form.

Who needs a proxy form for use?

Proxy forms are typically required when someone is unable to attend a specific event or meeting and wants to grant another person the authority to act on their behalf. This can occur in various situations, including:

1. Shareholder meetings: If a shareholder of a company is unable to attend a shareholders' meeting, they may complete a proxy form to grant someone else the power to vote on their behalf.
2. Homeowners' associations: Homeowners who are unable to attend association meetings may use proxy forms to allow someone else to represent them and vote on issues that may arise during the meeting.
3. Legal proceedings: In some legal cases, a person may need to appoint a proxy to represent their interests in court or at specific hearings.
4. Business meetings: Individuals who are unable to attend important business meetings may use proxy forms to designate a representative to attend and participate on their behalf.

It's important to note that specific requirements and procedures for proxy forms may vary depending on the organization or event. Always refer to the instructions provided with the proxy form to ensure that you adhere to the correct process.

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