Get the free Sole Source/ Proprietary Request Form - Orange County

Sole Source/ Proprietary Request Form fly SU TD i, :e Our Community Our Commitment.* COUNTY POLICY ON SOLE SOURCE CONTRACTS: It is the policy of the County of Orange t o solicit competitive bids and

How to fill out sole source proprietary request

How to fill out sole source proprietary request:

1. Begin by gathering all necessary documentation and information related to the procurement. This may include previous bids and quotes for the same product or service, statements explaining why the requested item or service is unique and cannot be obtained from any other source, and any supporting evidence or documentation to strengthen your request.
2. Familiarize yourself with the specific requirements and guidelines set forth by your organization or the relevant governing body for filling out the sole source proprietary request. This may involve reviewing any forms or templates provided, understanding the information required in each section, and ensuring you have all the necessary details before starting.
3. Start by providing a clear and concise description of the requested product or service. Include specific details such as the name, model, or specifications, and explain why this particular item or service is essential for the project or task at hand.
4. Identify the reasons why the requested item or service should be considered a sole source. This could include factors such as its proprietary nature, patented technology, exclusive rights, or unique features that cannot be replicated or obtained from any other source.
5. Provide a detailed justification for why alternative sources or substitutes are not suitable or feasible. Explain any attempts made to find comparable alternatives and describe why they fall short in meeting the project's requirements. Also, address any potential cost savings or benefits associated with choosing this particular sole source option.
6. If applicable, include any supporting evidence or documentation that strengthens your case for the sole source proprietary request. This may involve providing proof of the proprietary nature of the requested item, correspondence with suppliers or manufacturers validating its uniqueness, or testimonials from experts in the field.
7. Be thorough in completing all sections of the form or template and ensure that any conflicts of interest or potential biases are disclosed. Transparency and accuracy are key to presenting a strong case for the sole source proprietary request.

Who needs sole source proprietary request:

1. Organizations or individuals who require a specific product or service that is not commonly available in the market may need to submit a sole source proprietary request.
2. Government agencies or entities that have specific regulations or guidelines in place regarding procurement processes may require sole source proprietary requests to ensure fairness and transparency in their decision-making.
3. Any party seeking to obtain a unique or proprietary item or service that cannot be acquired from any other source would need to submit a sole source proprietary request to justify their request and potentially receive approval.

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What is sole source proprietary request?

Sole source proprietary request is a request made by a company or individual to purchase goods or services exclusively from a single supplier due to specific reasons such as unique features or technological advantages.

Who is required to file sole source proprietary request?

The purchasing department or procurement team of a company is typically responsible for filing a sole source proprietary request.

How to fill out sole source proprietary request?

To fill out a sole source proprietary request, the requester must provide detailed justification for why the goods or services can only be obtained from a specific supplier.

What is the purpose of sole source proprietary request?

The purpose of a sole source proprietary request is to demonstrate that there are valid reasons for not going through a competitive bidding process and instead purchasing from a single source.

What information must be reported on sole source proprietary request?

Information such as the name of the supplier, justification for sole source request, and any supporting documentation must be included in a sole source proprietary request.