Get the free Sole Source/ Proprietary Request Form - Orange County

Attachment B Sole Source/ Proprietary Request Form COUNTY POLICY ON SOLE SOURCE CONTRACTS: It is the policy of the County of Orange to solicit competitive bids and proposals for its procurement requirements.

How to fill out sole source proprietary request

How to fill out sole source proprietary request:

1. Begin by gathering all the necessary information and documentation needed for the sole source proprietary request. This may include identifying the specific product or service requested, outlining the reasons for the sole source request, and providing any relevant supporting documentation such as technical specifications or previous performance data.
2. Next, review any applicable regulations or guidelines that may be in place for submitting a sole source proprietary request. This step is crucial to ensure that all the required information and formatting are adhered to properly.
3. Once familiar with the requirements, start filling out the sole source proprietary request form. Begin by providing basic details, such as the name and contact information of the requesting individual or organization, as well as any relevant project or contract numbers.
4. Clearly state the reasons for the sole source request. Explain why this particular product or service is required and why it cannot be obtained from any other source. Provide thorough justifications for the proprietary nature of the request, such as unique features, compatibility requirements, or specialized knowledge.
5. Include any supporting documentation that strengthens your case for the sole source request. This can include product brochures, testimonials from previous customers, or any other evidence that demonstrates the necessity of the proposed sole source procurement.
6. If required, include a cost analysis or financial justification for the sole source request. This can help demonstrate that the proposed procurement is the most cost-effective option and provides value for money.
7. Finally, review the completed sole source proprietary request form to ensure that all the information is accurate, clear, and complete. Make sure all the required fields have been filled out and that there are no errors or inconsistencies.

Who needs sole source proprietary request:

1. Organizations or individuals who are seeking to procure a specific product or service that is only available from a single source may need a sole source proprietary request. This can occur when the product or service is proprietary in nature and cannot be obtained from any other vendor or supplier.
2. Government agencies or entities that have specific regulations or guidelines in place for procurement may also require a sole source proprietary request. This ensures that the procurement process is transparent and justifiable, and that taxpayer funds are being used efficiently.
3. Any organizations or individuals that want to demonstrate that a sole source procurement is in the best interest of their project or contract may opt to submit a sole source proprietary request. This can help prevent lengthy bidding processes or delays in obtaining the necessary goods or services.

In conclusion, filling out a sole source proprietary request involves collecting the required information, following any applicable guidelines, providing clear justifications for the sole source request, and submitting any necessary supporting documentation. This process is typically necessary for individuals or organizations seeking to procure a unique product or service that cannot be obtained from any other source.

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What is sole source proprietary request?

Sole source proprietary request is a request made to procure goods or services from a specific provider due to their exclusive rights or ownership.

Who is required to file sole source proprietary request?

Any individual or organization that wants to procure goods or services from a specific provider due to their exclusive rights or ownership.

How to fill out sole source proprietary request?

To fill out a sole source proprietary request, you must provide detailed information about the goods or services you want to procure and the reason why the specific provider is the only option.

What is the purpose of sole source proprietary request?

The purpose of sole source proprietary request is to explain why a specific provider is the only option for procuring certain goods or services.

What information must be reported on sole source proprietary request?

On a sole source proprietary request, you must report detailed information about the goods or services to be procured, the specific provider, and the reason why they are the only option.