Get the free Sole Source/ Proprietary Request Form - Orange County

ATTACHMENT D Sole Source/ Proprietary Request Form COUNTY POLICY ON SOLE SOURCE CONTRACTS: It is the policy of the County of Orange to solicit competitive bids and proposals for its procurement requirements.

How to fill out sole source proprietary request

How to fill out a sole source proprietary request:

1. Gather all the necessary information: Before starting the request, make sure you have all the relevant details about the product or service that you are seeking. This includes the specific requirements, specifications, and any other pertinent information.
2. Identify the appropriate form or template: Check with your organization or department to see if there is a specific form or template available for filling out a sole source proprietary request. If not, you may need to create a document or use a standardized procurement form.
3. Provide detailed justification: Clearly explain why the product or service you are requesting is sole source or proprietary. This means demonstrating that there is only one viable option available in the market, or that the product/service has unique features that are essential to your organization's needs.
4. Include supporting documentation: Attach any relevant documentation that supports your sole source claim. This may include patents, copyrights, technical specifications, or any other evidence that demonstrates the uniqueness or proprietary nature of the product or service.
5. Obtain necessary approvals: Ensure that the request goes through the appropriate channels for review and approval. This may involve getting signatures from department heads, purchasing managers, or other relevant stakeholders.
6. Submit the request: Once you have completed all the necessary steps, submit the filled-out sole source proprietary request to the designated personnel or department responsible for procurement. Be sure to follow any specific submission guidelines or protocols.

Who needs a sole source proprietary request?

1. Government agencies: In some cases, government agencies may require a sole source proprietary request if they need to purchase a product or service that is not available from multiple sources.
2. Private organizations: Private companies may also need to file a sole source proprietary request for specific products or services that are essential to their operations and cannot be sourced from multiple suppliers.
3. Non-profit organizations: Non-profit organizations may encounter situations where they need to procure unique products or services that justify a sole source proprietary request.

In summary, anyone who needs to procure a product or service that is considered sole source or proprietary may benefit from filling out a sole source proprietary request. It is important to carefully follow the outlined steps to ensure the request is properly justified and submitted for review and approval.

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What is sole source proprietary request?

A sole source proprietary request is a formal request made to procure goods or services from a specific vendor without competition.

Who is required to file sole source proprietary request?

Authorized personnel within an organization who have the authority to make procurement decisions are required to file sole source proprietary requests.

How to fill out sole source proprietary request?

To fill out a sole source proprietary request, authorized personnel must provide detailed justification for why the goods or services can only be obtained from a specific vendor.

What is the purpose of sole source proprietary request?

The purpose of a sole source proprietary request is to streamline the procurement process for goods or services that are only available from a specific vendor.

What information must be reported on sole source proprietary request?

The sole source proprietary request must include detailed justification, pricing information, vendor information, and any other relevant documentation to support the request.