Get the free Sole Source/ Proprietary Request Form - Orange County

Sole Source/ Proprietary Request Form COUNTY POLICY ON SOLE SOURCE CONTRACTS: It is the policy of the County of Orange t o solicit competitive bids and proposals for its procurement requirements.

How to fill out sole source proprietary request

How to fill out sole source proprietary request:

1. Start by obtaining the necessary form or template for the sole source proprietary request. This can usually be found on the official website of the organization or institution that requires it.
2. Begin by providing your contact information, including your name, title, organization, address, and contact number. Make sure to double-check for accuracy.
3. Indicate the purpose of the request and provide a brief explanation as to why the requested goods or services can only be obtained from a specific source. Be clear and concise in your explanation.
4. Specify the goods or services that you require, including any unique specifications or characteristics that make them suitable for your needs. Include any relevant documentation or supporting materials to strengthen your request.
5. If applicable, mention any previous interactions or communications you have had with the supplier or any efforts made to explore alternative sources.
6. Provide a detailed justification for the sole source request, outlining any extenuating circumstances or factors that necessitate the use of a proprietary source. This could include factors such as specialized training, compatibility requirements, or unique warranties.
7. If required, include any financial information or budgetary justification to support the sole source request. This may involve demonstrating that the cost of the requested goods or services is reasonable and within budgetary constraints.
8. Review the completed request form for any errors or omissions before submitting it. Make sure all necessary signatures and supporting documentation are attached.
9. Submit the sole source proprietary request according to the designated procedure or submission guidelines provided by the organization or institution.

Who needs sole source proprietary request:

1. Companies or organizations seeking to procure specific goods or services that can only be obtained from a single source.
2. Individuals or organizations dealing with proprietary technologies, software, or patented products.
3. Government agencies or institutions that have strict procurement guidelines and require justification for non-competitive bidding processes.
4. Entities engaging in specialized industries or fields that necessitate the use of unique suppliers or vendors.
5. Organizations facing time-sensitive projects or urgent requirements that do not allow for the typical bidding or procurement process.
6. Businesses or entities entering into exclusive licensing agreements or partnerships, where sole source requests may be required as part of the contractual obligations.

Overall, sole source proprietary requests are needed by various entities and individuals who require specific goods or services that cannot be sourced from multiple vendors due to unique circumstances, specialized requirements, or limited availability.

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