Get the free Sole Source/ Proprietary Request Form

Sole Source/ Proprietary Request Form d f3ur C:onnnutiity Our C o n m t r tn t, COUNTY POLICY ON SOLE SOURCE CONTRACTS: It is the policy of the County of Orange t o solicit competitive bids and proposals

How to fill out sole source proprietary request

How to Fill Out Sole Source Proprietary Request:

1. Gather the necessary information: Start by collecting all the relevant details about the product or service you are requesting as a sole source. This includes the product description, specifications, estimated cost, and any supporting documentation.
2. Identify the justification: Determine why it is necessary to request a sole source procurement for this particular product or service. Is it due to unique features, compatibility requirements, or exclusive rights? Clearly articulate the reasons for choosing a sole source provider.
3. Consult your organization's procurement guidelines: Review your organization's policies and procedures to understand the specific requirements for submitting a sole source proprietary request. Ensure you comply with any documentation, forms, or approval processes outlined by your procurement department.
4. Complete the sole source proprietary request form: Fill out the provided form with accurate information. Include your organization's name, address, and contact details. Provide a detailed description of the requested product or service, highlighting its unique attributes or specifications. Clearly state the reasons for pursuing sole source procurement.
5. Attach supporting documents: Include any relevant supporting documents that strengthen your case for a sole source procurement. This could be product brochures, technical specifications, market research, or any other information that demonstrates the necessity and justification for choosing a specific vendor.
6. Seek necessary approvals: Once you have completed the sole source proprietary request form and attached all the required documents, ensure that you obtain the necessary approvals within your organization. This may involve obtaining signatures from management or procurement officers. Follow your organization's approval hierarchy to ensure compliance.

Who needs sole source proprietary request?

A sole source proprietary request may be required by any organization or individual who wishes to procure a product or service from a specific vendor without going through the regular competitive bidding process. This request is typically made when only one vendor can provide the desired product or service due to specific reasons such as patented technology, exclusive rights, or unique compatibility requirements. Using a sole source proprietary request allows organizations to potentially save time and effort by directly engaging the preferred vendor. However, it is important to ensure that the request is carefully justified and complies with all applicable procurement regulations and guidelines.

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What is sole source proprietary request?

A sole source proprietary request is a request made to procure goods or services from a specific supplier without competition.

Who is required to file sole source proprietary request?

Government agencies or organizations may be required to file a sole source proprietary request.

How to fill out sole source proprietary request?

To fill out a sole source proprietary request, provide detailed justification for why the goods or services can only be provided by a specific supplier.

What is the purpose of sole source proprietary request?

The purpose of a sole source proprietary request is to streamline the procurement process when there is only one feasible supplier for the goods or services.

What information must be reported on sole source proprietary request?

Information such as the supplier's name, detailed description of goods or services, justification for sole source procurement, and cost estimates must be reported on a sole source proprietary request.