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REQUEST FOR QUOTATION Date: Dec. 5, 2013 RFQ No. 2013012 TO : All Eligible Bidders The Public Private Partnership Center of the Philippines (the PPP Center), through its Bids and Awards Committee

How to fill out request for quotation

How to fill out a request for quotation?

Start by gathering all the necessary information:

1. Collect details about the product or service you are seeking a quotation for. This includes specifications, quantity, and any special requirements.
2. Determine the delivery or completion date you need for the project.
3. Prepare any relevant documents or drawings that can provide clarity to potential vendors.

Research potential vendors:

1. Identify potential suppliers or service providers that can fulfill your requirements. Look for companies with a good reputation, experience, and competitive pricing.
2. Evaluate their past work, customer reviews, and certifications to ensure they are reliable and meet your quality standards.

Draft the request for quotation document:

1. Include a clear and concise description of the product or service you need. Provide all the essential details and specifications to avoid any confusion.
2. Mention the desired quantity, delivery location, and any specific packaging or labeling requirements.
3. Specify the timeframe within which vendors should submit their quotations.

Set evaluation criteria:

1. Determine the factors that will help you evaluate and compare the different quotations received. Consider elements such as pricing, quality, warranty, delivery time, and customer service.
2. Assign a weightage or priority to each criterion based on your project's specific needs and priorities.

Distribute the request for quotation:

1. Send the request for quotation document to the selected vendors. You can do this through email, fax, or a designated bidding platform, depending on your preferred method.
2. Set a deadline for vendors to submit their quotations.

Review and evaluate the received quotations:

1. Evaluate each quotation against your predetermined criteria. Compare prices, quality, and other factors to make an informed decision.
2. Seek clarification from vendors regarding any ambiguities or inconsistencies in their submitted quotations.
3. Consider conducting meetings or negotiations with shortlisted vendors to discuss further details or negotiate pricing.

Select the best vendor:

1. At the end of the evaluation process, choose the vendor that offers the best combination of price, quality, and suitability for your project.
2. Notify the selected vendor and initiate the necessary steps for formalizing the agreement, such as signing a contract or purchase order.

Who needs a request for quotation?

1. Small businesses: Small businesses can benefit from using a request for quotation to obtain competitive pricing from various vendors. This helps in managing costs and selecting the most cost-effective option.
2. Procurement professionals: Professionals responsible for sourcing and procurement in larger organizations often use requests for quotation to maintain transparency and compliance in the purchasing process. It helps in comparing different vendors and selecting the one that provides the best value for money.
3. Project managers: Project managers who require specific materials, equipment, or services for their projects use requests for quotation to gather information and make informed decisions. It ensures that the required resources are obtained at competitive prices and within the given timeframe.

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What is request for quotation?

Request for Quotation is a document used in procurement to request quotes from potential suppliers for goods or services.

Who is required to file request for quotation?

Typically, purchasing departments or procurement teams are responsible for filing request for quotation.

How to fill out request for quotation?

To fill out request for quotation, include details such as item description, quantity needed, delivery requirements, and any other specific instructions.

What is the purpose of request for quotation?

The purpose of request for quotation is to gather pricing information from suppliers in order to make informed purchasing decisions.

What information must be reported on request for quotation?

Information such as item description, quantity needed, delivery requirements, and any specific instructions must be reported on request for quotation.