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C.2.11.1. Ex. (Exhibit) Contract Cover Memo Responsible Department: Legal Services Based on Board Policy: C.2.11 Legal Services Approved: 121410 Last Amended: 121215 1. Contracting Party and Alamo
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How to fill out a contract cover memo?

01
Start by filling out the heading of the memo. Include the date, your name, your title, and your organization's name and address. This information should be aligned to the left side of the page.
02
Next, address the recipient of the memo. Include their name, title, and organization. This information should be aligned to the left side of the page below the heading.
03
Begin the body of the memo by stating the purpose of the contract cover memo. Clearly and concisely explain why you are sending the memo and what it pertains to. This information should be aligned to the left side of the page below the recipient's information.
04
Provide a brief summary of the contract. Include pertinent details such as the contract number, the parties involved, and the start and end dates of the contract. This information should be aligned to the left side of the page below the purpose of the memo.
05
Outline any important terms or conditions of the contract that need to be emphasized. This can include payment terms, deadlines, key deliverables, or any other significant aspects of the agreement. Present this information in a numbered or bulleted list for clarity.
06
Conclude the memo by offering any additional instructions or information that may be necessary. Include contact information in case the recipient has any questions or concerns regarding the contract. This information should be aligned to the left side of the page below the outlined terms and conditions.

Who needs a contract cover memo?

01
Organizations or individuals involved in a contractual agreement often require a contract cover memo. This may include businesses, government agencies, non-profit organizations, or individuals entering into a legal agreement.
02
Contracting parties may need a contract cover memo to accompany and provide context for the main contract document. It serves as a summary and introduction to the key aspects of the agreement.
03
Internally, an organization's legal, procurement, or contract management department may use contract cover memos as a standard procedure to ensure proper documentation and communication of contract details.
In summary, to fill out a contract cover memo, start by filling out the heading, addressing the recipient, and stating the purpose of the memo. Provide a summary of the contract and outline important terms or conditions. Conclude with additional instructions and contact information. Contract cover memos are needed by organizations or individuals involved in contractual agreements, both internally and externally.
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A contract cover memo is a document that provides a summary of an agreement or contract.
The parties involved in a contract are required to file the contract cover memo.
Contract cover memo can be filled out by providing relevant information such as contract details, parties involved, and signatures.
The purpose of a contract cover memo is to provide a clear overview of a contract for easy reference and tracking.
Information such as contract date, parties involved, contract duration, and any special terms must be reported on the contract cover memo.
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