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From Silos to (Archives)Space: Moving Legacy Finding Aids Online as a MultiDepartment Library Collaboration Profit Biswas and Elizabeth Scene, Western Carolina UniversityAuthor Note: Profit Biswas
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How to fill out moving legacy finding aids

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How to fill out moving legacy finding aids:

01
Start by gathering all the necessary information and documents related to the legacy items that need to be moved. This includes any relevant inventories, descriptions, or records.
02
Assess the condition of the legacy items and determine if any special care or handling instructions are required during the moving process.
03
Create a comprehensive inventory list of all the legacy items, including their current location, condition, and any identifying information. This will help ensure that nothing gets lost or damaged during the move.
04
Use appropriate labeling techniques to clearly mark each item and its corresponding box or container. This will make it easier to identify and locate specific legacy items later.
05
Consider digitizing any important or fragile items to create backup copies. This will help preserve the content and reduce the risk of damage during the move.
06
Communicate with the moving company or professionals involved in the relocation process to provide them with the necessary information and instructions regarding the legacy items. Discuss any specific handling requirements or insurance coverage needed for high-value or irreplaceable items.
07
Keep a copy of the filled out moving legacy finding aids for reference and verification purposes. This will help in case of any discrepancies or issues that may arise during or after the move.

Who needs moving legacy finding aids:

01
Institutions or organizations that are responsible for preserving and managing significant collections of historical, cultural, or archival material. These may include museums, libraries, archives, or research institutions.
02
Individuals or families who possess valuable or sentimental legacy items that need to be relocated, such as heirlooms, antique furniture, or rare artifacts.
03
Professional moving companies or specialists who offer specialized services for handling and transporting delicate or valuable items, such as art movers or antique transporters. These professionals may require accurate and detailed finding aids to ensure the safe and secure transport of legacy items.
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Moving legacy finding aids refers to the process of transferring old, outdated finding aids to a new system or platform.
Archivists or records managers are typically responsible for filing moving legacy finding aids.
Moving legacy finding aids can be filled out by documenting the title, creator, date, and description of the finding aid being moved.
The purpose of moving legacy finding aids is to ensure that valuable archival information is not lost and remains accessible for researchers.
Information such as the location of the original finding aid, the reason for moving it, and any relevant metadata must be reported on moving legacy finding aids.
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