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NOTICE OF 2013 ANNUAL GENERAL MEETING AND EXPLANATORY STATEMENT AND PROXY FORM DATE OF MEETING 21 NOVEMBER 2013 TIME OF MEETING 11AM (WST) PLACE OF MEETING 34 BEGOT ROAD Subraces WA Please read the

How to fill out notice of annual general

How to fill out notice of annual general:

1. Start by including the company's name, address, and contact information at the top of the notice. This information should be clearly displayed for recipients to easily identify the sender.
2. Begin the notice by stating that it is a "Notice of Annual General Meeting." This should be the heading of your notice to clearly indicate the purpose of the communication.
3. Include the date, time, and location of the annual general meeting. Specify whether it will be conducted in person, online, or through any other means. Make sure to provide any necessary login information or links for online meetings.
4. Clearly state the agenda of the meeting. Include a breakdown of the topics to be discussed, any reports to be presented, and any specific resolutions or decisions that will be voted upon.
5. Provide a clear description of any requirements for attendance and participation in the meeting. This may include information on who is eligible to attend, how to register or confirm attendance, and any voting procedures.
6. Mention any additional documents or materials that will be provided at the meeting or made available beforehand. This could include financial reports, audit reports, or any other relevant documents that shareholders or participants should review and familiarize themselves with.
7. State the deadline for responses, if any, and provide contact information for any inquiries or clarifications. It is important to offer assistance and a point of contact for any questions related to the notice or the meeting itself.

Who needs notice of annual general:

1. Shareholders: Notices of annual general meetings are typically sent to all shareholders of a company. Shareholders have a vested interest in the company's operations and are entitled to attend and vote at the meeting.
2. Board of Directors: The board of directors is responsible for convening the annual general meeting and ensuring that all shareholders receive the notice. Directors should also review and approve the content of the notice before it is sent out.
3. Company Secretary: The company secretary is often responsible for preparing and sending out notices of meetings, including the annual general meeting. They play a crucial role in ensuring compliance with legal requirements and best practices.
4. Regulatory Authorities: In some jurisdictions, companies may be required to submit a copy of the notice of the annual general meeting to the relevant regulatory authorities. This ensures transparency and proper documentation of the meeting.

Note: The specific requirements for who receives the notice may vary depending on the company's bylaws, corporate governance rules, and applicable laws. It is important to consult legal and regulatory sources to ensure compliance with all obligations.

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