Get the free Purchasing Card Supplemental Cash Purchase Form - collegehouses upenn

Purchasing Card Supplemental Cash Purchase Form Please print legibly. Purchaser: House: Date of Purchase: Amount: $ Vendor: Purpose: Original receipt attached Copy of receipt attached AFFIX RECEIPT

How to fill out purchasing card supplemental cash

How to fill out purchasing card supplemental cash:

1. Obtain the necessary form: Begin by obtaining the purchasing card supplemental cash form from your organization's finance or procurement department. This form is typically used to request additional cash to be added to your purchasing card.
2. Fill out personal information: Start by providing your personal information, including your name, employee ID, department, and contact information. This information helps ensure the transaction is correctly attributed to you and enables the finance team to reach out if there are any questions or issues.
3. Specify the amount: Indicate the amount of supplemental cash you require. Make sure to accurately calculate the amount needed, as this is the sum that will be added to your purchasing card balance.
4. State the purpose: Explain the purpose for requesting supplemental cash. This could be for specific expenses that cannot be covered by the regular purchasing card limit, such as travel expenses, conference fees, or urgent purchases.
5. Provide supporting documentation: Attach any necessary supporting documentation to justify your request. This might include receipts, invoices, or quotes for the expenses you need to cover. These documents help the finance team verify the legitimacy of your request.
6. Obtain the required approvals: Ensure that the necessary approvals are obtained before submitting your form. Depending on your organization's policies, this may involve obtaining approval from your supervisor, department head, or finance manager.
7. Submit the form: Once the form is completed and signed by all appropriate parties, submit it to the designated finance or procurement department. Follow the specified submission process, which may involve dropping off the form at a certain location or sending it through email.

Who needs purchasing card supplemental cash?

1. Employees with specific spending needs: Purchasing card supplemental cash is typically needed by employees who encounter expenses that exceed their regular purchasing card limit. It allows them to cover exceptional expenses that cannot be managed within their usual card balance.
2. Individuals with travel or event expenses: Employees attending conferences, business trips, or any events that involve significant expenses may require supplemental cash on their purchasing card. This ensures they can handle payments during their travel or event without any financial constraints.
3. Departments with urgent purchases: Sometimes, departments might have urgent or unforeseen purchases that go beyond the regular card limit. By obtaining supplemental cash, they can quickly procure necessary items without delay.

Note: The specific criteria for who needs purchasing card supplemental cash may vary depending on each organization's policies and guidelines. It is crucial to consult with the finance or procurement department to understand the eligibility requirements and procedures for obtaining supplemental cash.

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What is purchasing card supplemental cash?

Purchasing card supplemental cash is additional funds provided to a purchasing card holder for authorized business expenses.

Who is required to file purchasing card supplemental cash?

Purchasing card holders are required to file purchasing card supplemental cash.

How to fill out purchasing card supplemental cash?

Purchasing card holders can fill out purchasing card supplemental cash by providing details of the additional funds received and the purpose of the expenditure.

What is the purpose of purchasing card supplemental cash?

The purpose of purchasing card supplemental cash is to provide additional funds for authorized business expenses that exceed the original purchasing card limit.

What information must be reported on purchasing card supplemental cash?

Purchasing card holders must report the amount of supplemental cash received, the date of receipt, and the reason for the additional funds.