Get the free SOLE OR SINGLE SOURCE CERTIFICATION - City of Cornwall

City of Cornwall Telecommunication/CEL Tower Review Application THIS SECTION FOR OFFICE USE ONLY: APPLICANT: LOCATION OF SITE: ASSIGNED FILE NO.: DATE OF SUBMISSION: FEE PAID: YES NO APPLICATION RECEIVED

How to fill out sole or single source

How to fill out sole or single source:

1. Determine if your procurement falls under the circumstances where sole or single source is appropriate. This typically occurs when there is only one available supplier for a specific product or service, or when competition is not feasible due to technical specifications, intellectual property rights, or exclusive agreements.
2. Clearly identify the product or service you are seeking and provide a detailed description of its specifications, including any unique features or requirements.
3. Conduct market research to identify potential suppliers who may be able to meet your needs. Contact each supplier to gather information about their capabilities, pricing, and availability.
4. If only one supplier meets your requirements, document the reasons why other suppliers were not considered or found to be unsuitable. This may involve factors such as specialized expertise, patented technology, or exclusive rights.
5. Complete the sole or single source justification form provided by your organization or procurement department. Include all relevant information, such as the specific circumstances that justify the use of sole or single source, the supplier's qualifications, pricing details, and any potential risks or benefits.
6. Submit the completed form and any supporting documentation to the appropriate authority or procurement officer for review and approval.

Who needs sole or single source:

1. Government agencies: In certain cases, government agencies may need to use sole or single source procurement due to specific legal requirements, national security concerns, or the need to quickly acquire critical goods or services.
2. Organizations with exclusive agreements: If an organization has an exclusive supplier agreement in place, they may need to utilize sole or single source procurement for the duration of that agreement.
3. Specialized industries: Industries that rely on unique or highly specialized products or services may have limited options and may need to resort to sole or single source procurement to ensure their specific requirements are met.
4. Research and development projects: Cutting-edge research projects often require specific equipment, materials, or expertise that may only be available from a single source. In such cases, sole or single source procurement may be necessary.
5. Emergencies or time-sensitive situations: In urgent situations where there is insufficient time to conduct a competitive bidding process, sole or single source procurement can be utilized to quickly and efficiently acquire the needed goods or services to address the emergency.

Note: The content provided above is for informational purposes only and should not be considered as legal or professional advice. Organizations should follow their specific procurement policies and procedures when it comes to sole or single source procurement.

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What is sole or single source?

Sole or single source refers to a procurement method in which a contract is awarded to a vendor without competitive bidding.

Who is required to file sole or single source?

Government agencies or entities that are authorized to use sole or single source procurement methods may be required to file sole or single source documents.

How to fill out sole or single source?

To fill out sole or single source documents, provide detailed justification for why competitive bidding was not feasible or practical, and include information about the vendor and contract.

What is the purpose of sole or single source?

The purpose of sole or single source procurement is to streamline the purchasing process and allow for expedited acquisition of goods or services.

What information must be reported on sole or single source?

Information to be reported on sole or single source includes vendor details, contract description, justification for choosing sole source, and any relevant supporting documentation.