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ADDENDUM TO BID DOCUMENTS Bid 14 12 Hoboken Shade Tree Commission (HSBC) 2014/2015 Street Tree Planting This addendum # 1, dated August 21, 2014, is issued to modify the previously issued bid documents,

How to fill out addendum to bid documents

How to fill out addendum to bid documents

1. To fill out an addendum to bid documents, follow these steps:
2. Read the original bid documents thoroughly to understand the requirements and specifications.
3. Identify the sections or clauses that require modification, addition, or clarification.
4. Create a new document or use a template provided by the issuing organization to draft the addendum.
5. Clearly state the purpose and scope of the addendum at the beginning.
6. Provide a reference to the original bid document and mention the specific sections being modified.
7. Use concise and precise language to describe the changes or additional information.
8. Include any necessary attachments, drawings, or specifications related to the addendum.
9. Make sure the addendum is properly formatted and follows any guidelines mentioned in the original bid documents.
10. Assign a unique identification number or title to the addendum for easy referencing.
11. Review and proofread the addendum before finalizing it.
12. Obtain any required signatures or approvals from the relevant stakeholders.
13. Distribute the addendum to all interested parties, ensuring it reaches all potential bidders or contractors.
14. Set a deadline for the submission of any questions or clarifications related to the addendum.
15. Maintain a record of all communications and responses related to the addendum for future reference.
16. Once the addendum period is over, evaluate any received inquiries or clarifications and provide responses if necessary.

Who needs addendum to bid documents?

1. Addendum to bid documents are required for any bidding process where there is a need to modify, correct, or clarify the original bid documents. This could include:
2. - Public or private organizations inviting bids for construction projects, supply contracts, or service agreements.
3. - Contractors or vendors participating in a bidding process who require additional information or clarification.
4. - Government agencies or departments issuing tenders or requests for proposals (RFPs).
5. - Architecture and engineering firms submitting proposals for design and construction projects.
6. - Any organization that wants to convey changes or updates to the original bid documents to all potential bidders.

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What is addendum to bid documents?

An addendum to bid documents is a document that provides additional information, clarification, or changes to the original bid documents.

Who is required to file addendum to bid documents?

The entity issuing the bid documents is typically responsible for filing addendums to bid documents.

How to fill out addendum to bid documents?

Addendums to bid documents are typically filled out by including the additional information, clarification, or changes in a separate document that references the original bid documents.

What is the purpose of addendum to bid documents?

The purpose of addendum to bid documents is to ensure all bidders have access to the same information and to clarify any confusion or necessary changes to the original bid documents.

What information must be reported on addendum to bid documents?

Addendum to bid documents must report any additional information, clarification, or changes to the original bid documents.