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Procurement Services Division of Finance and Administration Version: May 2012-Page 1 of 4 Non-Competitive Procurement Approval Briefing Note

How to fill out non-competitive procurement approval briefing

How to fill out non-competitive procurement approval briefing

1. Review the non-competitive procurement approval briefing form and familiarize yourself with its sections and requirements.
2. Gather all the necessary information and documentation that is required to complete the briefing. This may include the details of the project, justification for non-competition, and any other supporting documents.
3. Start filling out the briefing form by providing the basic information such as the name of the project, the procurement method, and the date of the briefing.
4. Fill in the details of the non-competitive procurement, including the reasons for choosing this method over competitive bidding.
5. Explain the procurement process, including the steps that were taken to identify suitable suppliers or contractors.
6. Provide a detailed justification for choosing the particular supplier or contractor, highlighting their qualifications, expertise, and ability to meet the project requirements.
7. Attach any supporting documents or evidence that validate the decision to use non-competitive procurement.
8. Double-check all the information provided in the briefing form for accuracy and completeness.
9. Submit the completed non-competitive procurement approval briefing to the appropriate authority for review and approval.
10. Follow up on the status of the approval and address any feedback or additional requirements as necessary.

Who needs non-competitive procurement approval briefing?

1. Government agencies and departments that require goods or services urgently and cannot afford delays associated with competitive bidding processes.
2. Projects with unique or specialized requirements that necessitate the use of a specific supplier or contractor.
3. Emergency situations where immediate procurement is necessary to address critical needs.
4. Situations where competitive bidding is not feasible due to a lack of available suppliers or contractors.
5. Certain projects that require confidential or classified information to be handled, limiting the number of potential suppliers or contractors.

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What is non-competitive procurement approval briefing?

Non-competitive procurement approval briefing is a process where a contract is awarded without a competitive bidding process.

Who is required to file non-competitive procurement approval briefing?

Government agencies and organizations may be required to file non-competitive procurement approval briefing when they are awarding contracts without competitive bidding.

How to fill out non-competitive procurement approval briefing?

To fill out non-competitive procurement approval briefing, organizations need to provide details about the contract, reasons for non-competitive procurement, and any supporting documentation.

What is the purpose of non-competitive procurement approval briefing?

The purpose of non-competitive procurement approval briefing is to ensure transparency and accountability in the procurement process.

What information must be reported on non-competitive procurement approval briefing?

Information such as the contract details, rationale for non-competitive procurement, and any conflicts of interest must be reported on non-competitive procurement approval briefing.