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Detroit Public Schools P-Card Monthly Reconciliation Form Your completed P-Card Monthly Reconciliation Form and accompanying statement and receipts MUST be received by the Office of Purchase Card
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How to fill out p-card monthly reconciliation form

How to fill out a p-card monthly reconciliation form:
01
Gather all necessary documentation, including receipts, invoices, and statements related to your p-card expenditures for the month.
02
Start by filling out your personal information, such as your name, employee identification number, and department.
03
Provide the starting and ending dates for the monthly reconciliation period.
04
Enter the total p-card credit limit allocated to you for the month.
05
List each transaction made using the p-card during the reconciliation period. Include the date, vendor name, description of the purchase, and amount spent for each transaction.
06
Verify that each transaction aligns with the approved use of the p-card and falls within the spending guidelines and restrictions.
07
Attach the corresponding receipts and invoices for each transaction, making sure they are easily identifiable.
08
Calculate the subtotal of all expenses by adding up the amounts spent for each transaction.
09
Add any other charges or fees associated with the p-card, such as annual fees or interest charges, if applicable.
10
Subtract any applicable credits or refunds received during the reconciliation period.
11
Determine the total amount owed by adding the subtotal and any other charges, and subtracting any credits.
12
Sign and date the reconciliation form, indicating that all the information provided is accurate to the best of your knowledge.
13
Submit the completed form to the designated department or individual responsible for reconciling p-card statements.
Who needs a p-card monthly reconciliation form?
01
Employees or individuals who are authorized to use a p-card for purchasing goods or services on behalf of their organization.
02
Organizations that have implemented p-card programs as a means of streamlining procurement processes and providing employees with a convenient payment method.
03
Supervisors, managers, or financial departments responsible for monitoring and controlling p-card expenditures and ensuring compliance with organizational spending policies and budgetary guidelines.
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What is p-card monthly reconciliation form?
The p-card monthly reconciliation form is a document used to reconcile the transactions made using a procurement card (p-card) with the monthly statement.
Who is required to file p-card monthly reconciliation form?
Employees who have been issued a procurement card (p-card) for making authorized purchases are required to file the p-card monthly reconciliation form.
How to fill out p-card monthly reconciliation form?
To fill out the p-card monthly reconciliation form, the cardholder needs to match each transaction on their monthly statement with corresponding receipts and provide any necessary explanations for discrepancies.
What is the purpose of p-card monthly reconciliation form?
The purpose of the p-card monthly reconciliation form is to ensure that all transactions made using the procurement card (p-card) are legitimate, authorized, and properly documented.
What information must be reported on p-card monthly reconciliation form?
The p-card monthly reconciliation form must report details of each transaction made using the procurement card (p-card), including the date, amount, merchant, and description of the purchase.
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