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PETTY CASH AND CHANGE FUND APPLICATION FORM Custodian Name: Custodian Employee ID Number: Department: Telephone Number: Amount requested: Date Required: Reason for the fund: Expected date of settlement
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How to fill out petty cash and change

How to fill out petty cash and change
01
To fill out petty cash and change, follow the steps below:
02
Collect all the receipts for small expenses or change that need to be recorded.
03
Verify the accuracy of each receipt and check if it falls within the petty cash or change limit set by the company.
04
Create a petty cash or change log sheet with columns for date, description, amount, and category.
05
Fill in the date of each transaction on the log sheet.
06
Write a brief description of the expense or change, ensuring it is clear and concise.
07
Record the exact amount spent or the change given in the respective column.
08
Categorize each expense or change according to predefined categories such as office supplies, transportation, meals, etc.
09
Total up the amounts for each category and calculate the final total for that period.
10
Reconcile the petty cash or change log sheet with the actual cash or change on hand to ensure accuracy.
11
File and keep a copy of the completed petty cash or change log sheet for future reference.
12
Refill the petty cash or change fund as needed, providing the necessary documentation and obtaining approval if required.
13
Following these steps will help you effectively fill out petty cash and change.
Who needs petty cash and change?
01
Petty cash and change are generally needed by businesses or organizations that frequently handle small transactions or require available cash for daily operations.
02
Small businesses often use petty cash to cover minor expenses such as office supplies, postage, or small repairs.
03
Retailers may require change on hand to provide customers with exact change when making cash transactions.
04
In some industries, like food services or hospitality, petty cash and change are necessary for giving tips or providing small refunds.
05
Event organizers or ticket sales businesses often need change to give customers when selling tickets or merchandise on-site.
06
Petty cash and change can also be useful for emergency situations where immediate payment is required.
07
Essentially, any business or organization that deals with small transactions or requires cash availability can benefit from having petty cash and change on hand.
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What is petty cash and change?
Petty cash and change refers to a small amount of cash on hand that is used for minor expenses or to make change for customers.
Who is required to file petty cash and change?
Any business or organization that handles cash transactions may be required to file petty cash and change reports.
How to fill out petty cash and change?
To fill out petty cash and change reports, document all cash transactions, including amounts received, spent, and remaining.
What is the purpose of petty cash and change?
The purpose of petty cash and change is to have a convenient source of cash for small expenses without having to use a company's main cash flow.
What information must be reported on petty cash and change?
Information such as amounts received, spent, remaining cash on hand, and details of transactions must be reported on petty cash and change reports.
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