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Invitation of quotation for Active Trackers for Ultrasound Machine in Department of Radiology At All India Institute of Medical Sciences, Jodhpur Inquiry No.: : Aden/General/64/2015AIIMS.JD NIT Issue

How to fill out invitation of quotation

How to fill out invitation of quotation

1. Start by gathering all the necessary information about your company such as company name, address, contact details, and any other relevant details.
2. Include the date of the quotation and make sure it is properly formatted.
3. Write a formal salutation, addressing the recipient of the quotation.
4. Provide a brief introduction about your company and its background, highlighting your expertise and experience.
5. List the specific items or services being quoted, along with their descriptions, quantities, and prices.
6. Clearly state any terms and conditions, such as payment terms, delivery terms, and any applicable taxes or fees.
7. Include any special requirements or instructions for the recipient, if necessary.
8. Provide your contact information, including name, position, phone number, and email address, so that the recipient can easily reach you for any further queries or clarifications.
9. End the invitation for quotation with a formal closing, followed by your name and designation.
10. Proofread the invitation thoroughly to ensure accuracy and professionalism before sending it.

Who needs invitation of quotation?

1. Businesses or organizations that require goods or services from various vendors or suppliers.
2. Companies seeking competitive pricing and options for the procurement of specific items or services.
3. Government agencies or public institutions that need to follow a formal procurement process.
4. Individuals or organizations hosting events or conferences and need quotations from event management or catering services.
5. Contractors or construction companies looking for quotes from subcontractors or suppliers for specific projects.
6. Manufacturers or wholesalers who want to invite potential buyers or retailers to provide quotations for purchasing their products.

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What is invitation of quotation?

Invitation of quotation is a document issued by a company or organization to invite suppliers to submit their price quotes for a specific product or service.

Who is required to file invitation of quotation?

Companies or organizations looking to purchase products or services from suppliers are required to file invitation of quotation.

How to fill out invitation of quotation?

To fill out invitation of quotation, companies or organizations need to specify the product or service required, deadline for submission, terms and conditions, and other relevant details.

What is the purpose of invitation of quotation?

The purpose of invitation of quotation is to gather competitive price quotes from suppliers in order to select the most suitable vendor for a particular project or procurement.

What information must be reported on invitation of quotation?

Information such as product or service description, quantity required, deadline for submission, terms and conditions, contact information, and selection criteria must be reported on invitation of quotation.