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REQUEST FOR QUOTATION TO, GAIL WEBSITE VENDOR India Tel No.: n Mobile: Email: Vendor Code 101019938 RFQ No.: GAIL/VIZ/C61062/3300062929/MUCH Dated : 03.02.2016 Kind Attn : Mr/Ms Dear Sir/Madam, GAIL
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How to fill out request for quotation
How to fill out request for quotation
01
Gather all the necessary information about the product or service you are requesting a quotation for.
02
Start with the basic details such as your name, company, and contact information.
03
Clearly state the purpose of the request for quotation.
04
Provide a detailed description of the product or service, including any specifications, quantities, and any specific requirements.
05
Include any deadlines or timeframes that need to be adhered to.
06
Specify the desired delivery or payment terms.
07
Indicate whether you require any additional services such as installation or maintenance.
08
Attach any relevant documents or drawings that will help the supplier understand your requirements better.
09
Clearly outline any evaluation criteria or selection process that will be used to choose the supplier.
10
End the request with a polite closing and provide your contact information for any further inquiries.
11
Send the request to the appropriate suppliers or vendors and keep a record of the sent requests.
12
Review the received quotations and evaluate them based on your predetermined criteria.
13
Choose the most suitable supplier and initiate further discussions or negotiations if necessary.
Who needs request for quotation?
01
Businesses or organizations looking to procure products or services from suppliers or vendors.
02
Individuals or companies who want to compare quotes from different suppliers to make informed purchasing decisions.
03
Purchasing departments or procurement professionals involved in the procurement process.
04
Manufacturers or distributors who require quotes to determine the feasibility of outsourcing certain tasks or services.
05
Service providers who need to gather pricing information from suppliers to prepare accurate cost estimates for their clients.
06
Government agencies, educational institutions, or non-profit organizations seeking competitive pricing for their procurement needs.
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What is request for quotation?
Request for quotation (RFQ) is a document used in procurement which invites suppliers to submit a quote for supplying products or services.
Who is required to file request for quotation?
Typically, the purchasing department or procurement team is responsible for filing a request for quotation.
How to fill out request for quotation?
To fill out a request for quotation, one must include details about the required products or services, deadline for submission, terms and conditions, and any other relevant information.
What is the purpose of request for quotation?
The purpose of a request for quotation is to gather competitive quotes from suppliers to compare pricing, quality, and other factors before making a purchasing decision.
What information must be reported on request for quotation?
Information such as product or service specifications, quantity required, delivery timeline, payment terms, and any other specific requirements must be reported on a request for quotation.
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