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STATE ARCHIVES RECORD TRANSMITTAL AND RECEIPT. State Form 48883 (R5 / 2-16). INDIANA ARCHIVES AND RECORDS ADMINISTRATION.

How to fill out records transmittal form

How to fill out records transmittal form

1. Open the records transmittal form.
2. Fill out the sender's information, including name, organization or department, address, phone number, and email.
3. Fill out the recipient's information, including name, organization or department, address, phone number, and email.
4. Indicate the date of transmission.
5. Enter a brief description or title of the records being transmitted.
6. Specify the number of pages or files being transmitted.
7. Check the appropriate box to indicate whether the records are original or copies.
8. If the records are copies, specify the source of the originals.
9. Include any additional information or instructions.
10. Review the completed form for accuracy and completeness.
11. Sign and date the form before submitting it.

Who needs records transmittal form?

1. Records transmittal forms are commonly used by organizations, businesses, and government agencies that need to send records or documents to another party.
2. These forms are particularly useful in situations where there is a need to track and document the transmission of important records.
3. Examples of entities that may require records transmittal forms include legal firms, medical facilities, educational institutions, government offices, and research organizations.
4. Any individual or organization that frequently deals with the exchange of physical or digital records can benefit from using a records transmittal form.

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What is records transmittal form?

Records transmittal form is a document used to transfer records from one location to another or from one department to another within an organization.

Who is required to file records transmittal form?

Employees or individuals responsible for handling records within an organization are usually required to file records transmittal forms.

How to fill out records transmittal form?

To fill out a records transmittal form, you must provide information about the records being transferred, including the type of records, their origin, destination, and any additional instructions.

What is the purpose of records transmittal form?

The purpose of a records transmittal form is to ensure a proper and documented transfer of records, keeping track of their movement and ensuring their safe arrival at the intended location.

What information must be reported on records transmittal form?

Information such as the type of records, their origin, destination, date of transfer, sender's and receiver's details, and any special handling instructions must be reported on a records transmittal form.