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26 October 2007 Dear Shareholders Please find enclosed the Notice of Meeting and Proxy Form in relation to a General Meeting of the Company to be held in Perth on 29 October 2007. Your Directors were

How to fill out notice of extraordinary general

How to fill out notice of extraordinary general:

1. Begin by stating the name and address of the company or organization hosting the extraordinary general meeting (EGM). This information should be placed at the top of the notice.
2. Clearly state the date, time, and location of the EGM. It is important to provide specific details to ensure that attendees can easily find the venue and arrange their schedules accordingly.
3. Mention the purpose or agenda of the EGM. Outline the specific topics or matters that will be discussed or voted upon during the meeting. This helps the attendees understand the importance of the EGM and prepares them for the discussions ahead.
4. Include any relevant documents or attachments that the attendees may need to review in preparation for the EGM. This can include financial statements, proposals, or other supporting materials. Make sure to provide clear instructions on how to access or obtain these documents if they are not physically included in the notice.
5. Indicate the eligibility criteria for attending the EGM. Specify the requirements for legal participation, such as being a shareholder or a member of the organization. If there are any proxy voting options available, mention the procedures for appointing a proxy.

Who needs notice of extraordinary general:

1. Shareholders: Notice of extraordinary general is needed by shareholders, as they have a vested interest and ownership in the company. They need to be informed and invited to attend the EGM to exercise their voting rights and voice their opinions on important matters.
2. Board of Directors: The board of directors needs notice of extraordinary general to ensure their presence and participation in the meeting. They are responsible for making crucial decisions and giving direction to the organization, so their attendance is vital.
3. Legal and Regulatory Authorities: Depending on the jurisdiction, notice of extraordinary general may need to be provided to relevant legal and regulatory authorities for record-keeping and compliance purposes. This ensures transparency and accountability in the organization's actions.

In conclusion, filling out a notice of extraordinary general requires attention to detail, clear communication of the meeting's details and agenda, and providing the necessary information to the intended recipients. This helps ensure a successful and productive EGM, involving shareholders, directors, and complying with legal requirements.

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