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Republic of the Philippines Department of Agriculture Regional Field Unit No. IX General Vicente Alvarez St., Zambian City (062) 9913188 REQUEST FOR QUOTATION PR No: PR Date: Date: Quotation #: *

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How to fill out request for quotation

01

Step 1: Start by gathering all the necessary information such as item descriptions, quantities, and any specific requirements.

02

Step 2: Identify the suppliers or vendors who you want to send the request for quotation to.

03

Step 3: Create a formal document or email introducing your company and stating the purpose of the request for quotation.

04

Step 4: Clearly outline the specifications or details of the items or services you require in the request.

05

Step 5: Include any necessary attachments such as product specifications, drawings, or sample photos.

06

Step 6: Set a deadline for suppliers to submit their quotations.

07

Step 7: Provide contact information for any inquiries or clarifications suppliers may have.

08

Step 8: Send the request for quotation to the chosen suppliers via email or through an online portal.

09

Step 9: Track and monitor the responses received from suppliers.

10

Step 10: Evaluate the quotations received, comparing prices, quality, delivery terms, and other relevant factors.

11

Step 11: Make a decision and select the supplier that best meets your requirements.

12

Step 12: Notify the chosen supplier and proceed with further negotiations or formalizing the agreement.

Who needs request for quotation?

01

Companies or organizations that require products or services from external suppliers or vendors usually need a request for quotation.

02

Procurement departments, purchasing managers, or anyone responsible for sourcing goods or services for their company may need to use a request for quotation.

03

Small businesses, startups, and individual entrepreneurs who need to compare prices or negotiate terms before making a purchase can benefit from using a request for quotation.

04

Government agencies, educational institutions, and non-profit organizations may also use request for quotations in their procurement processes.

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What is request for quotation?

Request for Quotation (RFQ) is a document issued by a company to solicit price quotes and offers for specific products or services from potential suppliers.

Who is required to file request for quotation?

Any company or organization looking to purchase goods or services from suppliers is required to file a request for quotation.

How to fill out request for quotation?

Filling out a request for quotation involves providing details about the products or services required, quantity needed, delivery requirements, and any other specific instructions for potential suppliers.

What is the purpose of request for quotation?

The purpose of a request for quotation is to gather pricing information from potential suppliers in order to make informed purchasing decisions.

What information must be reported on request for quotation?

Information reported on a request for quotation typically includes product or service specifications, quantities needed, delivery requirements, and any other relevant details.

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