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Republic of the Philippines Department of Agriculture Regional Field Unit No. IX General Vicente Alvarez St., Zambian City (062) 9913188 REQUEST FOR QUOTATION PR No: PR Date: Date: Quotation #: *

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How to fill out request for quotation

01

Step 1: Start by clearly identifying your requirements and needs in the request for quotation.

02

Step 2: Include all necessary details such as product specifications, quantities, shipping requirements, and any specific deadlines.

03

Step 3: Provide a detailed description of the desired product or service, including any specific customization needed.

04

Step 4: Include your contact information, including company name, address, phone number, and email.

05

Step 5: Clearly state the desired delivery date and any expected terms of payment.

06

Step 6: Attach any relevant supporting documents, such as technical drawings or previous price quotes.

07

Step 7: Review the request for quotation for completeness and accuracy before sending it to potential suppliers.

08

Step 8: Send the request for quotation to multiple suppliers to obtain competitive bids.

09

Step 9: Evaluate the received quotations based on price, quality, delivery time, and other relevant factors.

10

Step 10: Select the most appropriate supplier based on the evaluation and negotiate further if necessary.

11

Step 11: Once the supplier is selected, communicate the decision to them and proceed with the purchase or service agreement.

12

Step 12: Keep a record of all quotations received and the entire request for quotation process for future reference.

Who needs request for quotation?

01

Companies or organizations that require goods or services from suppliers often use a request for quotation. This can include businesses from various industries such as manufacturing, construction, hospitality, retail, and more.

02

Procurement departments or purchasing professionals within companies are usually responsible for preparing and submitting request for quotation.

03

Request for quotation is used to gather price quotes from potential suppliers and compare them to make informed purchasing decisions.

04

It is a useful tool for companies looking to source products or services from multiple vendors and ensure they receive competitive pricing and quality.

05

Small businesses, medium-sized enterprises, and large corporations can all benefit from using a request for quotation process to streamline their procurement activities.

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What is request for quotation?

Request for quotation is a document used in procurement to invite suppliers to submit competing bids on products or services.

Who is required to file request for quotation?

Any organization or individual looking to purchase goods or services from suppliers.

How to fill out request for quotation?

To fill out a request for quotation, you need to provide details of the products or services required, quantities, delivery dates, and any specific requirements.

What is the purpose of request for quotation?

The purpose of request for quotation is to compare prices and offerings from different suppliers to make an informed purchasing decision.

What information must be reported on request for quotation?

Information such as product or service details, quantities needed, delivery dates, payment terms, and any specific requirements.

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