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Republic of the Philippines Department of Agriculture Regional Field Unit No. IX General Vicente Alvarez St., Zambian City (062) 9913188 REQUEST FOR QUOTATION PR No: PR Date: Date: Quotation #: *

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How to fill out request for quotation

01

Step 1: Start by gathering all the necessary information about the product or service you want to inquire about.

02

Step 2: Identify the supplier or vendors who may be able to provide the product or service.

03

Step 3: Prepare a formal request for quotation document, including your company's name and contact information, the name of the supplier, and a clear description of the product or service.

04

Step 4: Specify any special requirements or features you are looking for in the product or service.

05

Step 5: Indicate the quantity or volume of the product or service you require.

06

Step 6: Set a deadline for the suppliers to submit their quotations.

07

Step 7: Send the request for quotation document to the selected suppliers either by email or through a procurement platform.

08

Step 8: Wait for the suppliers to respond with their quotations.

09

Step 9: Evaluate the received quotations based on factors like price, quality, delivery time, and other relevant criteria.

10

Step 10: Select the supplier that best meets your requirements and negotiate the final terms and conditions.

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Step 11: Close the deal with the chosen supplier and proceed with the necessary documentation or contract.

Who needs request for quotation?

01

Companies or organizations looking to procure products or services from external suppliers.

02

Businesses in need of competitive pricing and options for their required products or services.

03

Procurement departments or purchasing managers responsible for sourcing materials or services.

04

Individuals or organizations involved in projects that require specialized products or services.

05

Startups or entrepreneurs seeking suppliers for their business needs.

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What is request for quotation?

A request for quotation is a formal document issued by a buyer to a seller, requesting a price quote for the purchase of specific goods or services.

Who is required to file request for quotation?

Buyers or procurement departments within organizations are typically required to file a request for quotation when seeking pricing information from potential vendors.

How to fill out request for quotation?

To fill out a request for quotation, the buyer must detail the specifications of the goods or services required, the quantity needed, and any other relevant information for potential suppliers to provide accurate pricing.

What is the purpose of request for quotation?

The purpose of a request for quotation is to gather pricing information from potential vendors in order to make an informed purchasing decision based on cost, quality, and other factors.

What information must be reported on request for quotation?

A request for quotation must include detailed specifications of the goods or services required, quantity desired, delivery terms, payment terms, and any other pertinent information for vendors to provide accurate pricing.

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