Get the free REQUEST FOR QUOTATION - cityofsanfernando.gov.ph - cityofsanfernando gov

Republic of the Philippines Province of Campaign FOR GOODS & SERVICES City of San Fernando OFFICE OF THE BIDS AND AWARDS COMMITTEE Name of Project : Supply and Delivery of Batteries from January to

How to fill out request for quotation

How to fill out request for quotation

1. Step 1: Start by gathering all the necessary information about your requirements and specifications for the products or services you are seeking to purchase.
2. Step 2: Draft a clear and concise description of the items or services you need, specifying quantities, quality standards, delivery deadlines, and any other relevant details.
3. Step 3: Prepare a formal request for quotation document, including your company's name, address, contact details, and the intended recipient of the quotations.
4. Step 4: Clearly state the purpose of your request and provide a deadline for suppliers to submit their quotations.
5. Step 5: Attach any necessary supporting documents such as technical specifications, drawings, or samples if applicable.
6. Step 6: Send the request for quotation to potential suppliers via email, mail, or any other preferred method of communication.
7. Step 7: Follow up with the suppliers to ensure they have received the request and clarify any questions they may have.
8. Step 8: Review the received quotations, comparing prices, terms, and any additional factors that are important to your decision-making process.
9. Step 9: Evaluate the reputation and reliability of the suppliers by checking references or conducting background research.
10. Step 10: Select the most suitable supplier based on the evaluations and negotiate any final terms or conditions before finalizing the deal.
11. Step 11: Confirm the chosen supplier and notify the other suppliers about your decision.
12. Step 12: Formalize the agreement by signing a contract or purchase order with the selected supplier.
13. Step 13: Monitor the supplier's performance during the fulfillment of the order and provide feedback or report any issues if necessary.
14. Step 14: Keep records of the entire request for quotation process for future reference and evaluation purposes.

Who needs request for quotation?

1. Companies or organizations that are looking to purchase products or services from suppliers need a request for quotation.
2. Procurement departments or purchasing managers within companies are typically responsible for initiating and handling the request for quotation process.
3. Small businesses or startups that are searching for suppliers to provide goods or services can benefit from using a request for quotation system.
4. Any industry or sector that requires sourcing materials, equipment, or services from external suppliers may use a request for quotation as a standard procurement practice.
5. Government agencies or non-profit organizations that need to acquire goods or services in a transparent and competitive manner often rely on the request for quotation process.

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What is request for quotation?

Request for quotation is a document used in procurement to invite suppliers to submit a bid for the supply of goods or services.

Who is required to file request for quotation?

Typically, purchasing or procurement departments within an organization are responsible for filing request for quotation.

How to fill out request for quotation?

Request for quotation can be filled out by providing detailed information about the required goods or services, delivery timeframe, pricing and terms.

What is the purpose of request for quotation?

The purpose of request for quotation is to gather competitive bids from suppliers to select the best offer based on price, quality, and delivery terms.

What information must be reported on request for quotation?

Information such as item specifications, quantity needed, desired delivery date, pricing structure, terms and conditions must be reported on request for quotation.