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Incident/Accident Reporting and Investigation OHMS Program Section 3-Page 1 of 9 Executive Summary The Eastern School District recognizes that the process for reporting and investigating work-related

How to fill out incidentaccident reporting and investigation

How to fill out incident/accident reporting and investigation:

Gather all necessary information:

1. Date, time, and location of the incident/accident
2. Names and contact information of all involved parties
3. Detailed description of what happened
4. Any witnesses present during the incident

Clearly identify the type of incident/accident:

1. Determine whether it was a workplace accident, a safety incident, or a near miss
2. Identify the specific hazards or potential risks involved

Document the injuries or damages:

1. Record any injuries sustained by individuals involved
2. Document the extent of any property damage or loss

Complete the incident/accident report form:

1. Use the provided template or format prescribed by your organization
2. Fill in all required fields accurately and comprehensively
3. Include any additional relevant information or observations

Follow any specific reporting procedures:

1. Check if there are any specific protocols or guidelines to follow
2. Submit the completed report to the designated authority or department

Who needs incident/accident reporting and investigation:

Employers or business owners:

It is crucial for employers to ensure the safety and well-being of their employees by promptly investigating and reporting incidents/accidents. This helps identify potential hazards and implement necessary preventive measures.

Employees:

Reporting incidents/accidents ensures that individuals receive appropriate care and support, especially if they have been injured. It also promotes a culture of safety and encourages employees to raise safety concerns.

Authorities and regulatory agencies:

Incident/accident reporting allows authorities and regulatory agencies to monitor workplace safety standards, identify trends, and implement necessary regulatory or legal actions to prevent future incidents.

Insurance companies:

Incident/accident reports are important for insurance purposes, as they provide detailed information about the incident, injuries, damages, and potential liabilities.

Health and safety professionals:

Incident/accident reporting and investigation are essential for health and safety professionals to analyze the root causes of incidents, identify patterns, and implement proactive measures to prevent similar occurrences in the future.

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