Get the free REQUEST FOR QUOTATION DIARIES 2015.pdf - Greater Giyani ... - greatergiyani gov

GREATER GIANT MUNICIPALITY BA 59 Civic Center Giant Main Road Giant, 0826 P/Bag X 9559 Giant 0826 Tell No. 015 811 5500 Fax No. 015 812 2068 Website: www.greatergiyani.gov.za SUPPLY CHAIN MANAGEMENT

How to fill out request for quotation diaries

How to fill out request for quotation diaries

1. Start by gathering all the necessary information such as the product or service you are requesting a quotation for, the quantity or volume needed, any specific requirements or specifications, and the preferred delivery date or timeline.
2. Identify potential suppliers or vendors who can provide the product or service. You can either have a pre-determined list or conduct research to find suitable options.
3. Prepare a request for quotation (RFQ) document. This may include a cover letter explaining your organization's needs, a detailed description of the product or service, a list of specifications, any applicable terms and conditions, and a deadline for submission of quotations.
4. Distribute the RFQ document to the selected suppliers or vendors. This can be done through email, a procurement platform, or any other preferred method of communication.
5. Ensure to provide a sufficient timeline for suppliers to review the RFQ, ask clarifying questions if needed, and prepare their quotations.
6. Once you receive the quotations, carefully review and evaluate them. Pay attention to factors such as price, quality, delivery time, and the supplier's reputation or track record.
7. Contact the suppliers to clarify any uncertainties or negotiate if necessary.
8. Select the most suitable supplier based on your evaluation and negotiation outcomes. Notify the chosen supplier and proceed with the necessary documentation to finalize the procurement process.
9. Keep a record of all the RFQs, quotations received, and the supplier selected for future reference and audit purposes.

Who needs request for quotation diaries?

1. Businesses or organizations that regularly procure goods or services require request for quotation diaries. This can range from manufacturing companies sourcing raw materials to service providers outsourcing specific tasks.
2. Procurement departments or professionals responsible for managing the sourcing and procurement process within an organization often handle request for quotation diaries.
3. Individuals or businesses looking to obtain competitive pricing and compare offers from different suppliers may also find request for quotation diaries beneficial.
4. Request for quotation diaries can be used in various industries such as construction, IT, healthcare, retail, hospitality, and many others.

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What is request for quotation diaries?

The request for quotation diaries is a documentation process used to record and track all requests for quotations received by a company.

Who is required to file request for quotation diaries?

All employees involved in the procurement process are required to file request for quotation diaries.

How to fill out request for quotation diaries?

Request for quotation diaries can be filled out by documenting the date of request, the supplier contacted, the items requested, and any additional notes or comments.

What is the purpose of request for quotation diaries?

The purpose of request for quotation diaries is to maintain a record of all pricing requests made to suppliers for transparency and accountability purposes.

What information must be reported on request for quotation diaries?

Information such as date of request, supplier contacted, items requested, and any notes or comments must be reported on request for quotation diaries.