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VOTING BY PROXY
for News Annual General Meeting of Members on September 28, 2016,
The Canadian Eco toxicity Workshop (NEW) is subject to the Canada Notforprofit
Corporations Act, providing NEW members
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How to fill out voting by proxy
How to fill out voting by proxy
01
Check if your jurisdiction allows voting by proxy.
02
Find a suitable proxy who is eligible to vote.
03
Request a proxy form from the election office or download it online.
04
Fill out the necessary personal details, such as your name and address.
05
Specify the reason for needing a proxy vote.
06
Provide the name and details of your chosen proxy.
07
Sign and date the proxy form.
08
Submit the completed form to the election office within the designated deadline.
09
Ensure that your proxy is aware of your voting preferences and any specific instructions.
10
Verify with the election office that your proxy vote has been successfully registered.
Who needs voting by proxy?
01
Individuals who are unable to physically attend a polling station on election day.
02
People with disabilities or medical issues that prevent them from voting in person.
03
Citizens who will be out of town or residing abroad during the election.
04
Military personnel and overseas voters.
05
Those facing work-related or business travel commitments on election day.
06
Individuals who may be in hospitals, nursing homes, or other healthcare facilities.
07
Elderly individuals who may find it challenging to travel to a polling station.
08
Anyone who wants someone they trust to vote on their behalf.
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What is voting by proxy?
Voting by proxy is a method where a shareholder delegates his/her voting rights to another person or entity to vote on their behalf.
Who is required to file voting by proxy?
Shareholders who are unable to attend a meeting or vote in person are required to file voting by proxy.
How to fill out voting by proxy?
To fill out voting by proxy, a shareholder must complete a proxy form provided by the company, specify their voting instructions, and submit the form before the deadline.
What is the purpose of voting by proxy?
The purpose of voting by proxy is to ensure that shareholders have a voice in corporate decision-making even if they are unable to attend meetings in person.
What information must be reported on voting by proxy?
Voting by proxy must include the shareholder's name, number of shares held, voting instructions, and the nominated proxy holder.
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