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UNITED STATES DEPARTMENT OF AGRICULTURE OFFICE OF PROCUREMENT AND PROPERTY MANAGEMENT Issued: January 5, 2010, Revision B: February 23, 2017, PROCUREMENT ADVISORY No. 93 B Contract Closeout Procedures
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How to fill out contract closeout checklist

01
Review the terms and conditions of the contract to ensure all obligations have been met.
02
Gather all relevant documentation, including invoices, receipts, and delivery confirmations.
03
Verify that all deliverables have been completed as per the contract requirements.
04
Check for any outstanding disputes or claims related to the contract.
05
Document any changes or deviations from the original contract terms.
06
Perform a thorough inspection of all project deliverables and ensure they meet quality standards.
07
Complete all necessary paperwork, such as final payment requests or closeout forms.
08
Ensure all financial aspects of the contract, such as billing and payments, are finalized.
09
Ensure all parties involved in the contract have provided their final approvals.
10
Archive all contract-related documents and maintain them for future reference.

Who needs contract closeout checklist?

01
Government agencies that manage contracts with vendors or service providers.
02
Businesses that engage in contractual agreements with suppliers, partners, or clients.
03
Project managers who need to ensure the completion and closure of contracts.
04
Legal departments or contract administrators responsible for overseeing contract closure.
05
Financial departments that handle final payments and financial reconciliations.
06
Contractors or service providers who want to ensure all contractual obligations are fulfilled.
07
Individuals or organizations seeking to maintain a record of completed contracts for reference.
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The contract closeout checklist is a document that outlines the necessary steps to properly close out a contract.
The parties involved in the contract are required to file the contract closeout checklist.
The contract closeout checklist should be filled out by following the steps outlined in the checklist document.
The purpose of the contract closeout checklist is to ensure that all necessary steps are taken to properly close out and finalize a contract.
The contract closeout checklist must include details about the completion of deliverables, final payments, and any outstanding issues.
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