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International Republican Institute 1225 Eye St. NW, Suite 700 Washington, DC 20005 (202) 4089450 (202) 4089462 fax www.iri.org Global REQUEST FOR QUOTES Procurement Number: Open Date: Questions Deadline:

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How to fill out request for quotes

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Step 1: Start by gathering all the necessary information about the product or service you need a quote for.

02

Step 2: Identify the potential suppliers or vendors who can provide the desired product or service.

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Step 3: Draft a well-defined request for quotes document that includes detailed specifications, quantity required, delivery date, and any other relevant information.

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Step 4: Reach out to the identified suppliers or vendors either through email or by using an online request for quotes platform.

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Step 5: Clearly state the purpose of the request, provide all the necessary details, and specify a deadline for submitting the quotes.

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Step 6: Review the received quotes thoroughly, comparing the prices, quality, delivery terms, and any other important factors.

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Step 7: Consider negotiating with the suppliers or vendors to get the best possible deal.

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Step 8: Select the most suitable quote based on your evaluation and requirements.

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Step 9: Inform the chosen supplier or vendor about your decision and proceed with the necessary arrangements.

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Step 10: Keep a record of the entire process for future reference and evaluation.

Who needs request for quotes?

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Businesses and organizations looking to procure products or services at competitive prices.

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Individuals or households planning to make a significant purchase and want to compare quotes from multiple suppliers.

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Contractors or service providers who need to gather quotes from subcontractors or suppliers for specific projects.

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Government agencies or institutions that follow a competitive bidding process for procurement purposes.

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Any individual or entity seeking to make an informed purchasing decision by evaluating different quotes.

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