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REQUEST FOR PROPOSALS CITY OF BUFFALO URBAN RENEWAL AGENCY FINANCIAL AND ACCOUNTING SERVICES Date of Issuance: March 1, 2016, Date Responses Due: March 16, 2016, TABLE OF CONTENTS TITLE PAGE I. INTRODUCTION

How to fill out request for proposals

How to fill out request for proposals

1. Start by reviewing the requirements and objectives of the project.
2. Identify key stakeholders and decision-makers involved in the procurement process.
3. Prepare a detailed scope of work that clearly defines the project's goals and deliverables.
4. Develop a well-structured RFP document with a clear description of the project, timeline, and evaluation criteria.
5. Include any specific instructions or requirements for vendors to follow while submitting their proposals.
6. Establish a deadline for proposal submission and communicate it to potential vendors.
7. Distribute the RFP to a targeted list of potential vendors or advertise it publicly, depending on the nature of the project.
8. Ensure that vendors have sufficient time to review the RFP and ask any clarifying questions.
9. Collect and evaluate proposals based on predetermined evaluation criteria.
10. Conduct interviews or presentations with shortlisted vendors if necessary.
11. Make a selection based on the evaluation results and communicate the decision to all vendors.
12. Negotiate contract terms, if required, before finalizing the agreement with the selected vendor.
13. Notify all vendors about the outcome of the selection process and provide feedback if requested.

Who needs request for proposals?

1. Government agencies and public organizations that want to obtain goods or services through a transparent and competitive process.
2. Large businesses looking to identify potential vendors for complex projects.
3. Non-profit organizations seeking proposals for various initiatives or programs.
4. Educational institutions that require suppliers or contractors for specific projects.
5. Companies that want to compare different vendors and their proposed solutions before making a decision.
6. Individuals or organizations seeking professional services for specific tasks or projects.

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