Get the free Notice of AGM and Proxy Form - Schaffer Corporation Limited
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14 October 2013 NOTICE OF 2013 ANNUAL GENERAL MEETING SHAFFER CORPORATION S 50TH AGM AS AN ASX LISTED COMPANY Notice is given that the 2013 Annual General Meeting of Shaffer Corporation Limited (SFC”
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How to fill out notice of agm and
How to fill out notice of AGM:
01
Start by inputting the name of the organization or company at the top of the notice. This is typically followed by the heading "Notice of Annual General Meeting" to clearly indicate the purpose of the document.
02
Include the date, time, and location of the AGM. Be sure to specify whether it will be an in-person meeting or if participants can join remotely. If holding a virtual meeting, provide the necessary login details or instructions for accessing the meeting platform.
03
Clearly state the agenda or items to be discussed during the AGM. This may include reports from the board or committees, financial statements, and any proposed resolutions or changes to be voted on. Ensure that each agenda item is listed separately and in a logical order.
04
Specify the eligibility criteria for attendees. This may include mentioning that only registered members or shareholders have the right to attend and vote at the AGM. If there are any specific requirements or qualifications for participants, such as being in good standing or having a certain level of ownership, include them in this section.
05
Provide instructions for proxy voting, if applicable. If members or shareholders are allowed to appoint someone to vote on their behalf, include the necessary forms or guidelines for doing so. Clearly outline any deadlines or procedures for submitting proxy votes.
06
Make sure to include any additional information or documents that may be relevant to the AGM. This could include annual reports, minutes from the previous AGM, or any notices of motions or resolutions to be discussed. Ensure that all attachments are clearly labeled and organized.
Who needs notice of AGM:
01
Organizations and companies that are legally required to hold annual general meetings need to issue notices to their members or shareholders. This typically includes corporations, associations, non-profit organizations, and cooperatives.
02
Members or shareholders of the organization who have the right to attend and vote at the AGM also need to receive the notice. This ensures that they are aware of the meeting details, agenda items, and any proposed changes or resolutions that will be discussed.
03
Stakeholders, such as government agencies and external auditors, may also require notice of the AGM in order to fulfill their regulatory or oversight responsibilities. Providing them with the notice allows them to plan accordingly and potentially participate or observe the meeting if required.
In summary, filling out a notice of AGM involves stating the organization's name, providing the meeting details and agenda, specifying eligibility criteria and proxy voting instructions, and including any additional relevant information. The notice is required by organizations legally obligated to hold AGMs and is sent to members or shareholders, as well as other stakeholders as needed.
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