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Notice of Inviting Bids (NIB) for Janitorial Maintenance Services Addendum #1 Issued: February 2, 2017, The changes in this Addendum are not material, but will be included in the NIB, and this Addendum

How to fill out notice of inviting bids

How to fill out notice of inviting bids

1. Read the instructions carefully and familiarize yourself with the requirements for the notice of inviting bids.
2. Gather all the necessary information for the notice, such as project details, bid submission deadline, and contact information.
3. Start by providing a clear and concise project description, including objectives, scope, and any relevant technical specifications.
4. Include any mandatory pre-bid meetings or site visits that interested bidders must attend.
5. Specify the format and content requirements for the bid documents, including any supporting documentation or attachments.
6. Clearly state the evaluation criteria and the factors that will be considered in the selection process.
7. Mention any applicable terms and conditions, payment terms, and contract requirements.
8. Include instructions on how bidders can access additional information or clarification if needed.
9. Provide clear guidelines on how to submit the bid, including the submission deadline, method of submission, and any required documentation.
10. Proofread the notice for any errors or inconsistencies before finalizing and publishing it.
11. Publish the notice of inviting bids through appropriate channels, such as public procurement portals or websites, local newspapers, or industry-specific publications.
12. Keep track of all received bids and ensure a fair and transparent evaluation process.
13. Communicate the evaluation results and award the contract to the successful bidder.
14. Notify all bidders of the outcome, including any debriefing sessions for unsuccessful bidders.
15. Retain all relevant documentation and records of the bidding process for future reference.
16. Periodically review and update the notice of inviting bids to incorporate any changes or lessons learned from previous bidding processes.

Who needs notice of inviting bids?

1. Government agencies or public organizations that want to procure goods, services, or construction projects through a competitive bidding process.
2. Private companies or organizations that follow a similar procurement process for their projects.
3. Contracting authorities responsible for public procurement in compliance with legal requirements and transparency principles.
4. Any party that wants to ensure a fair and competitive selection of vendors or contractors for a specific project.
5. Organizations that want to attract qualified and experienced bidders by providing comprehensive and transparent bidding information.
6. Individuals or companies seeking opportunities to participate in competitive bidding and win contracts for public or private projects.

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What is notice of inviting bids?

The notice of inviting bids is a formal document used to notify potential bidders about a procurement opportunity.

Who is required to file notice of inviting bids?

Government agencies, public organizations, and private companies are typically required to file notice of inviting bids when seeking goods or services from suppliers.

How to fill out notice of inviting bids?

The notice of inviting bids should include information such as the project details, bid submission deadline, evaluation criteria, and contact information for inquiries. It is usually filled out electronically or in hard copy form.

What is the purpose of notice of inviting bids?

The purpose of notice of inviting bids is to promote transparency, competition, and fairness in the procurement process by inviting qualified suppliers to submit their bids.

What information must be reported on notice of inviting bids?

The notice of inviting bids must include details about the project scope, requirements, expected delivery timeline, evaluation criteria, and contact information.