Get the free petty cash clearance form

Document No.: 4FFI02 Revision No.: 01 Subject/Title: Petty Cash Clearance Form Effective Date: April 2010 Petty Cash Clearance Form Voucher No: (Allocated by Finance) (Not to exceed P/M/E500.00 per

How to fill out petty cash clearance form

How to fill out petty cash clearance form:

1. Obtain the petty cash clearance form from the appropriate department or individual responsible for disbursing petty cash funds.
2. Fill out the date of the transaction, which should be the date when the petty cash was used or replenished.
3. Write down your name or the name of the person who is responsible for the petty cash funds.
4. Include the purpose or reason for using the petty cash. This could be for office supplies, travel expenses, or any other authorized expense.
5. Specify the amount of money that was used or replenished in the "Amount" section of the form.
6. Provide supporting documentation or receipts for all expenditures made using the petty cash.
7. If any cash was returned, indicate the amount in the "Cash Returned" section of the form.
8. Total up the amount of cash used or replenished and subtract any cash returned. The result should be the final amount of cash remaining in the petty cash fund.
9. Sign and date the form to confirm that the information provided is accurate.
10. Submit the completed petty cash clearance form to the appropriate department or individual for review and further processing.

Who needs petty cash clearance form:

1. Any individual or department that is responsible for using and managing petty cash funds.
2. Organizations or businesses that utilize petty cash for small, everyday expenses.
3. Employees who need to request reimbursement for authorized expenditures made using petty cash.

People Also Ask about

How much petty cash is allowed?

The small amount of cash that a company considers petty will vary, with many companies keeping between $100 and $500 as a petty cash fund. Examples of transactions that a petty cash fund is used for include: Office supplies.

How do I prepare a petty cash document?

The procedure for petty cash funding is outlined below: Complete reconciliation form. Complete a petty cash reconciliation form, in which the petty cash custodian lists the remaining cash on hand, vouchers issued, and any overage or underage. Obtain cash. Add cash to petty cash fund. Record vouchers in general ledger.

What is a petty cash form?

An online petty cash form is used by companies to keep track of this money, including the amount spent and the reason for the expense. It has similarities to a checkbook ledger, with columns for the employee and the date.

What is the format of petty cash?

This petty cash book has two sides: the credit side and the debit side. In the particulars column – a single column – the particulars of cash receipts and expenses. In the other column, the debit and credit dates are mentioned. Additionally, the money received from the head cashier is written on the debit money column.

How do I fill out a petty cash report?

Helpful Tools No. Date – Enter the date that the petty cash receipt is prepared. Pay To – Enter the name of the payee who received the petty cash disbursement. $ (Dollar Amount) – Enter the total amount of the payment. Description – Enter a brief, but specific explanation of what the funds were used for.

How do I make a petty cash form?

The petty cash form requires the branch details where the expenditure was made, the amount of petty cash used, the remaining unused petty cash, and the date of the transaction and signatures.

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What is petty cash clearance form?

A petty cash clearance form is a document used to account for the expenditures made from a petty cash fund, ensuring that all cash disbursements are properly documented and reconciled.

Who is required to file petty cash clearance form?

Typically, the person responsible for managing the petty cash fund, often termed as the petty cash custodian or manager, is required to file the petty cash clearance form.

How to fill out petty cash clearance form?

To fill out a petty cash clearance form, you need to include the date, the total amount in the petty cash fund, a detailed list of all expenditures with corresponding amounts, receipts for each transaction, and a summary of the remaining cash.

What is the purpose of petty cash clearance form?

The purpose of the petty cash clearance form is to provide a transparent and organized record of petty cash transactions, facilitating proper financial management and auditing.

What information must be reported on petty cash clearance form?

The information that must be reported on a petty cash clearance form includes the date, description of each expense, amounts spent, receipts attached, total cash disbursed, and current balance of petty cash.