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SAP Learning Hub Subprocessor Selection and Engagement Process for SAP Learning Hub Table of Contents Due Diligence 2 Contractual Safeguards 3 Process to Engage New Subprocessors 5 About SAP 5 2017

How to fill out subprocessor selection and engagement

How to fill out subprocessor selection and engagement

1. Identify the need for a subprocessor: Determine if your organization requires the services or resources of a subprocessor to assist in data processing.
2. Establish selection criteria: Define the criteria that a subprocessor must meet in order to be considered for engagement. This can include factors such as compliance with data protection regulations, security measures, contractual obligations, and reputation.
3. Research and evaluate potential subprocessors: Conduct thorough research to identify potential subprocessors that meet the selection criteria. Evaluate their capabilities, expertise, reliability, and track record.
4. Review subprocessor agreements: Review and negotiate the terms of the subprocessor agreements to ensure alignment with your organization's needs and compliance requirements. Pay close attention to data protection clauses, confidentiality obligations, and liability provisions.
5. Engage in due diligence: Perform due diligence on the selected subprocessor, including assessing their security measures, privacy practices, and any potential risks associated with engaging them.
6. Obtain necessary approvals: Obtain any required approvals from relevant stakeholders, such as data protection authorities or internal decision-makers.
7. Document the selection and engagement process: Document all the steps taken in the subprocessor selection and engagement process to demonstrate compliance and accountability.
8. Monitor and reassess subprocessors: Continuously monitor the performance and compliance of engaged subprocessors. Regularly reassess their suitability and make adjustments if necessary.

Who needs subprocessor selection and engagement?

1. Data controllers: Organizations that act as data controllers and outsource certain data processing activities may need to engage subprocessors to assist in handling the data.
2. Data processors: Data processors that handle personal data on behalf of a data controller may also require subprocessors for specific processing tasks.
3. Organizations dealing with sensitive data: Any organization that deals with sensitive data, such as personally identifiable information or financial information, may benefit from engaging subprocessors to enhance data protection measures.
4. Businesses operating internationally: Companies that operate globally and process data from multiple jurisdictions may need subprocessors to ensure compliance with local data protection laws and regulations.
5. Organizations with resource limitations: Organizations with limited internal resources or expertise may opt to engage subprocessors to leverage their specialized knowledge and capabilities in data processing.

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What is subprocessor selection and engagement?

Subprocessor selection and engagement is the process of choosing and involving third-party entities to handle personal data processed by a data processor.

Who is required to file subprocessor selection and engagement?

Data processors are required to file subprocessor selection and engagement.

How to fill out subprocessor selection and engagement?

To fill out subprocessor selection and engagement, data processors need to provide details of the third-party entities involved in handling personal data.

What is the purpose of subprocessor selection and engagement?

The purpose of subprocessor selection and engagement is to ensure that personal data is handled securely and in compliance with data protection regulations.

What information must be reported on subprocessor selection and engagement?

Data processors must report details of the subprocessors involved, the type of personal data being processed, and the security measures in place.