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Savannah State University TRAVEL CARD POLICY FOR EMPLOYEES A UNIT OF THE UNIVERSITY SYSTEM OF GEORGIATABLE OF CONTENTS Travel Card Policy Purpose and Enforcement .....................................................................1
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How to fill out a travel card policy:

01
Start by obtaining a copy of the travel card policy from your organization or employer. They may provide this to you electronically or in print.
02
Carefully read through the policy to understand its requirements and guidelines. Some common areas covered in a travel card policy include permissible expenses, spending limits, documentation requirements, and reimbursement procedures.
03
Begin by gathering all necessary information and documents. This typically includes your personal details, such as full name, contact information, and employee identification number. You may also need to provide your travel history if the policy requires it.
04
Familiarize yourself with the expenses that are allowed to be charged on the travel card. This could include transportation costs, accommodation fees, meals, and other travel-related expenses. Ensure that you understand any specific rules or restrictions related to each category.
05
Keep track of your expenses during your trip. Make sure to collect and retain all receipts and relevant documentation associated with each expense. This is crucial for reimbursement purposes and to comply with the travel card policy.
06
Fill out the necessary fields in the travel card policy form, either online or on paper. Provide accurate and detailed information for each expense, including the date, amount, and purpose of the expenditure. Be sure to attach any required supporting documentation, such as receipts or invoices.
07
Double-check your completed form for any errors or omissions. Review all information and calculations to ensure accuracy. This step will help minimize delays in reimbursement and avoid any potential issues with compliance.

Who needs a travel card policy?

01
Employees who frequently travel for business purposes. Organizations often issue travel cards to employees to facilitate easy and controlled spending during their trips.
02
Employers who want to monitor and control their employees' travel expenditures. A travel card policy ensures that employees adhere to specific guidelines while traveling on behalf of the organization.
03
Organizations that want to streamline their reimbursement processes. Having a travel card policy allows for centralized control and simplified expense reporting, making it easier to manage reimbursements and verify expenses.
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The travel card policy is for setting guidelines and rules for the use of travel cards by employees.
Employers are required to file the travel card policy for their employees.
The travel card policy can be filled out by including details on card usage rules, reporting procedures, and consequences for policy violations.
The purpose of the travel card policy is to ensure proper and accountable use of travel cards by employees.
The travel card policy must include information on card issuance, spending limits, reporting procedures, and consequences for policy violations.
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