Get the free Travel Expense Voucher - grayson.edu
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Req# PO# Travel Expense Voucher Employee Information Name: Destination: Date (to/from): For the purpose of: Yes No Personal Liability Insurance form attached or on file in the Business Office? Fares,
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How to fill out travel expense voucher
How to fill out travel expense voucher
01
Gather all necessary travel expense documents such as receipts, tickets, and accommodation invoices.
02
Download the travel expense voucher form from your company's website or ask your supervisor for a copy.
03
Start filling out the form by entering your basic details such as your name, employee number, and department.
04
Specify the purpose of your trip and the duration of your travel.
05
Itemize your travel expenses by category such as transportation, meals, and accommodation.
06
Provide detailed information for each expense item including the date, description, and amount.
07
Attach all the relevant supporting documents to validate your expenses. Make sure to keep copies for yourself.
08
Calculate the total of each expense category and enter the amounts in the designated fields.
09
Review all the information on the travel expense voucher form for accuracy and completeness.
10
Submit the completed form along with the supporting documents to your supervisor or the designated department.
11
Keep a copy of the filled-out travel expense voucher and supporting documents for your records.
Who needs travel expense voucher?
01
Employees who have incurred travel expenses on behalf of their company and need reimbursement.
02
Frequent business travelers who need to claim expenses for their official trips.
03
Contractors or freelancers who need to submit travel expenses to their clients.
04
Anyone authorized by their organization to claim travel expenses.
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